Financial Assistant 2 | Massachusetts Institute of Technology (MIT) - Military Veterans
at HERC - New England
Posting Description FINANCIAL ASSISTANT II , Biology , to support a large portfolio of faculty research funds and special programs. Research portfolio includes federal, industry, foundation, and MIT funds and assignment of research portfolios, and special projects is rotated periodically to build a broad base of knowledge and experience. Will be responsible for account set-up to close-out and include conducting monthly financial reviews ensuring compliance with departmental and institutional guidelines; authorizing expenditures; reviewing and verifying travel reports, RFPs, requisitions, invoices, and credit card transactions; overseeing expenditures; assisting financial officers to develop monthly forecasts and participating in meetings with faculty principal investigators (PI); preparing procurement documents; reconciling accounts; auditing account activity, identifying and resolving discrepancies; processing journal vouchers as needed; maintaining files including records of transactions and relevant financial correspondence; serving as liaison with other department staff, faculty PIs, lab members, vendors, and MIT central offices and providing support and guidance to department staff on purchasing procedures and the proper completion of financial documents. Job Requirements REQUIRED : High school diploma or equivalent; at least three years of financial experience, preferably in an academic environment; experience with database and spreadsheet software, preferably FileMaker or QuickBase, and Excel; demonstrated aptitude for learning new software and processes; initiative; excellent organizational, interpersonal, and communication skills; attention to detail; ability to manage a variety of tasks concurrently, research and resolve discrepancies, work independently and as part of a team, and remain adaptable as situations demand; and discretion and diplomacy with confidential information and issues. PREFERRED : Bachelor's degree; knowledge of standard federal regulations and major agency guidelines; and experience with MIT financial systems, particularly B2P/Coupa, Cognos, Concur, and SAP/SAPgui. Job #24586-5 11/12/2024
Cambridge, MA
The Higher Education Recruitment Consortium (HERC) is a national nonprofit network of higher education and affiliated employers, committed to institutional collaboration, creating diverse workplaces, and assisting dual career couples. Searching for a job in higher ed? Our job board hosts over 30,000 faculty and staff jobs at workplaces that value diversity, equity, and inclusion. Set up your job seeker account today at: http://www.hercjobs.org For our member institutions, we offer recruitment and retention resources, vibrant regional networks, and a new online community of practice, HERConnect. All of our resources can help you advance inclusive excellence at your institution.