Academic Program Specialist | University of Maryland, Baltimore County - Military Veterans

Department: iHARP: NSF HDR I nstitute for H arnessing D a ta and Model R evolution in the P olar Regions iHARP conducts data-intensive re search, education, outreach and cyber-infrastructure development that will transform understanding of the effects of climate change in polar regions. This institute brings together stakeholders and leading scholars in data science and polar science to reduce uncertainties in projecting Greenland and Antarctica’s future mass balance, associated sea-level rise and impacts on global communities. Click here to navigate to the iHARP website to learn more. Website URL: iharp.umbc.edu Position Overview: Reporting to the Operations and Communications Coordinator, the incumbent will plan, develop and coordinate events and workshops, assist the Director and Executive Director in research coordination efforts across multiple grants under iHARP, as well as provide administrative support to iHARP and supplemental grants. This position will work closely with iHARP members across multiple institutions, UMBC campus partners as well as various stakeholders. The ideal candidate will be detail-oriented, self-motivated and work independently as well as a part of a larger team. Why Work at UMBC? UMBC offers competitive compensation.  This role starts at $46,736 and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles.  Tuition remission is also available.  What is it like to work at UMBC?  Check out Glassdoor or Indeed.   The 15 years in a row UMBC has been recognized as a Great College to Work For ! Telework: A hybrid telework schedule may be available. Responsibilities: Research Coordination :  Collaborating with the Director and Executive Director, the incumbent will coordinate research efforts across all of iHARP collaborating institutions involving senior researchers and research assistants. Support and assist the Executive Director in Open Science and Open Data efforts as needed. Coordinate research efforts across supplemental grants which includes but not limited to: Data Scholars, Research Experiences for Undergraduate (REU) students, SCIPE.  Support writing tasks for research staff and students.  Event/ Workshop Coordinator :   In collaboration with program directors, staff and external stakeholders, the incumbent will plan, develop and implement events (online, hybrid, in-person) for iHARP and its supplement grants. Types of events include but are not limited to Hackathons, Annual All Hands meetings, and panel discussions with participation range of 20 - 100+ attendees. Manage and coordinate travel pre-approval and reimbursement process for participants of events and workshops through navigating internal systems and university policy.   Administrative Support :  Provide comprehensive administrative support to faculty, staff, and students, including effectively communicating updates to relevant parties. Issue contracts, health insurance and tuition remission forms for students. Assist with processing various reimbursements, stipends, and procurement using the PAW system, PCard,  PeopleSoft Finance, REX Finance, or equivalent, demonstrating meticulous attention to detail for accurate review and approval.   Other tasks as assigned Required Minimum Qualifications: Bachelor's degree and one year experience in administrative staff work. Strong verbal, written communication and customer service skills. Strong computer skills including the ability to adapt and learn new systems. Experience with Google Suite (Docs, Sheets, Slides, etc.). Demonstrated time management skills to meet deadlines and handle multiple tasks simultaneously. Strong problem solving, time management and organizational skills. Ability to work effectively independently and collaboratively. Ability to understand, interpret, and execute complex instructions Preferred Qualifications:  Experience working on events and/or event management Experience with coordinating and executing large scale events. Experience in writing and proofreading research materials or a degree focused in writing/ technical writing.  Experience with financial processes. 3 years of administrative experience. Background Screening Statement: A background check will be required. Special Instructions to Applicants: Upload a cover letter and a resume.   Closing Date: Open Until Filled Benefits: UMBC offers a rich benefits package including the following for  nonexempt regular employees. Generous Leave which includes accruing the following for full time positions: 14 Days of Annual Leave  (increases with years of service) 15 Days of Sick Leave   15 Holidays 3 Personal Days Tuition Remission : 8 credit hours per semester Tuition remission at UMBC for eligible dependents after two years of FT employment Additional Benefits: Life and disability insurance Retirement/Pension plan Professional development opportunities Wellness opportunities & Much more Contingent II positions may include benefits .  Benefits offered align with type (Regular, Contingent II, etc.) of position.  Salary: Pay Range 09 ($46,736 – $77,077) based on the University System of Maryland (USM) Pay Program. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Hours: Full-time Type: Grant Funded Additional Information: If applicable, add any additional information such as the grant funded statement, length of position, housing/meal plan, etc. FLSA Status: Nonexempt  Equal Opportunity Statement: UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex.  For more information about Title IX and contact information for Title IX Coordinator click here.     Accommodation:  If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday. Work Authorization  As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.