Facilities and Maintenance Purchasing Administrator - Military Veterans

SUMMARY

The Facilities & Maintenance Purchasing Administrator’s primary responsibility is to ensure supplies and equipment are ordered based on our current needs, researching new vendors, tracking deliveries, and updating order records (e.g. dates, invoices and discounts.)

DUTIES AND RESPONSIBILITES

• Monitor stock levels and identify purchasing needs Research potential vendors
• Track orders and ensure timely delivery
• Develop & Update internal databases with order details (dates, vendors, quantities, discounts) Evaluate offers from vendors and negotiate better prices
• Prepare spend analysis to track to a budget Maintain updated records of invoices and contracts
• Work with accounts payable to ensure documentation is accurate and complete Follow up with suppliers, as needed, to confirm or change orders
• Liaise with warehouse staff to ensure all products arrive in good condition Organize and Maintain a clean inventory area and audit regularly to set standards
• Special projects and assignments as business dictates.
• Responsible for the maintenance, creation and control of all personally identifiable information or any other information protected by any Confidentiality or Privacy Standards or Company Policies that you have access or knowledge of, including but not limited to any state or federal regulations including HIPAA.

SUPERVISORY RESPONSIBILITIES

This position has none.

SKILLS AND QUALIFICATIONS

• Reliable
• Detail oriented
• Ability to work independently or in a team
• Strong communication, organization and time management skills
• Must have attention to detail and focused concentration.
• Must be able to adhere to process protocol and must be able to apply established protocols in a timely manner.

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

WORK ENVIRONMENT

Normal office environment.

CERTIFICATES, LICENSES, REGISTRATIONS

None required

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.