Administrator - Minnesota Nano Center - Military Veterans

The Minnesota Nano Center (MNC), a unit of the College of Science and Engineering, consists of two nanofabrication cleanrooms and several laboratories. The Administrator manages the daily business operations of the MNC to include financial, HR and payroll processes, grant reporting, acting as facilities liaison, and employee supervision. This position works closely with and is supervised by the Director of the Minnesota Nano Center.

This position will be primarily in-person; office location is in the Physics-Nano Bldg

Position Responsibilities

Managing budget, financial and day-to-day office operations (60%)
Supervise and assist in preparation of budgets and financial statements
Identify and create reports to regularly evaluate revenue and expenses
Review and approve requisitions, expense reports, reimbursements, deposits
Monitor specialized accounts: Plant Fund, Inventory, OVPR equipment awards
Manage fiscal year end reconciliation of non-sponsored accounts
Keep abreast of various financial policy changes and communicate changes to staff as appropriate
Prepare monthly billing for all internal and external lab users
Manage fixed fee invoicing process for external users
Prepare monthly statistics and various reports for NSF-sponsored grant
Manage external contracts such as Lab Use Agreements, Service Agreements, and Confidentiality Agreements
Assist the Associate Director of Laboratory Operations with annual rate development
Interface with MNC Director regarding operational issues and changes
Supervise the business correspondence of the Center

Supervision (15%)
Supervise two FTE Bargaining Unit staff: review work, communicate deadlines, policy and process changes
Approve absences, prepare annual performance reviews, assist in resolution of issues

Managing HR activities (15%)
Manage payroll distributions for all staff and student workers within the MNC
Post and manage open positions within PeopleSoft HR system
Organize interview process, new hire paperwork, onboarding activities
Process job changes, leaves of absence, terminations
Serve as PAT Administrator for all Center staff
Investigate and resolve issues with absence reporting for Center staff
Coordinate the Center's human resource policy compliance and implementation

Meeting/Workshop Management (5%)
Prepare communications, polls, calendar invites, space reservations, IT needs, catering
Organize hotels and on campus housing, parking reservations, sponsored accounts
Make travel arrangements

Other duties (5%)
Act as Department Facility Representative (DFR) for keys and space assignments
Act as backup for distribution of inventory items and precious metals to lab users
Respond to various data requests from PI's, department accountants
Attend CSE Administrator meetings, and other College meetings as appropriate

Required Qualification:
BA/BS and two years of related experience, or combination of education and related experience to equal six years

Preferred Qualifications:
Previous experience working within PeopleSoft EFS and HRMS
Previous experience supervising full-time staff
Expertise with Microsoft Excel and Google Sheets