Events Coordinator/Shipping and Receiving - Military Veterans
at Canon USA, Inc.
Job description
50% DOMESTIC PLUS SOME INTERNATIONAL TRAVEL IS REQUIRED
VALID DRIVER'S LICENSE REQUIRED
OVERVIEW:
Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned.
RESPONSABILITIES:
CUSTOMER SERVICE
- Insures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships
MAIL/PACKAGES/POUCHES
- Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames
- Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations
- Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
- Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames
- Log outgoing and incoming items as required and review for accuracy/completeness
SUPPLIES/ADMINISTRATION
- Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers)
- Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc
- Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs
- May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
- Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
- Performs other administrative duties from inserting, copying and photocopying to faxing as needed
May possibly perform any of the following functions at the direction of the Site Manager:
- Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee
- Provide reception work such as answering telephones, taking messages and greeting visitors
- Move boxes, supplies or furniture; replace light bulbs
- Document scanning
- Prepare outgoing items for shipping
- Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, scanning, shipping equipment as introduced at the site
- Additional duties as assigned
QUALIFICATIONS:
- High school Diploma or equivalent
- 5+ years’ experience working in a mailroom or professional office environment
- Thorough knowledge of all metering, weighting, logging and other shipping procedures
- Proficiency in computer skills
- Ability to perform complex functions of various equipment and systems (fax, scanner, metering, stamping, tracking systems, photo-copying, color copying, etc.) without guidance from supervisor
- Excellent customer service, professional attitude and appearance are a must
- Ability to work overtime & meet deadlines
PHYSICAL DEMANDS
- Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking
- May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs
- May occasionally lift up to 50 lbs
- Frequent use of hand and foot controls
- May regularly need to climb stairs
What We Offer:
- Competitive pay & benefits!
- Comprehensive training and development programs that prepare employees to advance from within.
- A company focused on creating a positive work and client environment.
- Employee discounts on entertainment, products, and services nationwide!
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
New York, NY
Canon proudly supports military members, veterans, and their families. We recognize the sacrifices and challenges that service families face in supporting their loved ones. They too deserve the opportunities and assistance to achieve their career goals. Canon Solutions America invites all military members, veterans, their spouses and families to pursue the many opportunities that we offer.
Canon is proud to be an equal opportunity/affirmative action employer. Minority/Female/Individuals with Disabilities/Veteran. We value the diversity of our workforce and knowledge of our people. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identification, national origin, disability, genetic information or protected veteran status, or any other characteristic protected by law. To view the "EEO is the Law" poster, click here, and to view the supplement, click here. To read our Pay Transparency Statement, click here.
Canon is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require a reasonable accommodation in order to complete an employment application, or during the application process, please contact our Talent Acquisition Department at CanonCareers@cusa.canon.com, which will route you to Canon’s Talent Acquisition Support Team.