Team Assistant - Military Veterans

At Hearst UK, there's always more to the story. Join us as our new Team Assistant to start the next chapter in your career.

You will play a key role in ensuring the smooth running of various business units by providing essential support to Executive Assistants, the Executive Leadership Team, and Senior Leadership Team members.

Your responsibilities will include proactive diary management, room bookings, and holiday cover for EAs. You will also assist in preparing reports, documents, and presentations, liaising professionally with external customers and clients.

You will take charge of travel arrangements, including booking accommodation, visas, and itineraries, and processing expenses and invoices in a timely manner while mastering our new PO system. Additionally, budget management is key to this role, as is maintaining contact lists, supporting company-wide meetings, and managing beauty and fitness product reviews and sales.

This is a fast-paced role requiring strong prioritization skills and the ability to handle confidential and sensitive information with discretion.

Key Responsibilities

• Proactive diary management and room booking
• Provide holiday cover to EAs
• Support preparation of reports, documents and presentations
• Liaise with external customer and clients in a professional and organised manner.
• Organise travel, accommodation, visas, itineraries, reservations etc, for travel.
• Process expenses and invoices in a timely manner learning the new PO system
• Support with budget management
• Develop and maintain contact lists
• Support with company wide meetings
• Ordering in products for reviews
• Organising beauty and fitness products for company-wide sales
• Prioritise conflicting needs, handling matters proactively
• Deal with confidential and sensitive information in a professional manner
• Be an ambassador of Hearst UK and its values.
• To undertake such further duties as your skills, qualifications and experience allow and/or as may be assigned to you from time to time.

ABOUT YOU

• Proficient in using Microsoft Office, Word, Excel, PowerPoint
• Efficient and organised
• Excellent communication skills, both verbally and in writing
• Problem solving skills
• Ability to use initiative and be adaptable
• Ability to work under pressure
• Self-motivated, forward-thinking and able to work autonomously

WHAT WE OFFER

At Hearst UK, you can choose from a huge range of perks and benefits that can help you learn well, work well and live well including:

• 25 days' holiday (with the option to buy up to 5 additional holiday days) - pro rated for part-time or fixed-term employees
• Hybrid working
• Discounted gym membership
• Healthcare cash plan
• Spend a charity day with your favourite good cause
• Life assurance and pension scheme
• Regular socials and more!

There's more to your story than you imagine. And the next chapter begins right here.

Hearst UK is deeply committed to using our influential brands to reflect the world we want to live in - one that respects, protects, represents and uplifts the voices and opinions of all people. As a business, we recognise the significant benefits of creativity, collaboration and innovation that comes with diverse teams. Not only is diversifying the voices in our organization the right thing to do, but it also helps us to make powerful and exciting content that can be enjoyed by many more people. This is why we're working to build a sense of true belonging within our business and foster a culture in which everyone feels heard.