Finance and Administrative Officer (FAO) - SMPPH | University of California Riverside - Military Veterans

Finance and Administrative Officer (FAO) - SMPPH Job ID: Location: Main Campus - UCR Schedule: 8AM - 5PM Category: Accounting and Finance Salary: $81,500 - $150,100 Full/Part Time: Full-time(100%) Organization: School of Medicine Department: SMPPH Dept Application Deadline: Open Until Filled Position Information: The School of Medicine (SOM) is seeking an experienced Finance and Administrative Officer (FAO) for the Department of Social Medicine, Population, and Public Health (SMPPH). The FAO is responsible for financial, administrative, operational, managerial, human resources, academic affairs and short- and long-range planning. In partnership with the Department Chair, as well as the Director of Community Engagement & Outreach for the Center for Health Communities, the FAO is responsible for developing short and long-range planning of administrative and financial goals and objectives; coordinates and carries out strategic support initiatives; serves in an advisory capacity to the department leadership on all matters related to the department's operations, taking initiative to develop administrative policy as required; serves as the main point of contact with the departments for non-medical issues and serves as a liaison with other departments as well as other campus offices and organizations; ensures that all University policies and procedures are strictly followed and enforced for all sources of revenue to the departments, and maintains accurate and comprehensive records related to all accounting and financial transactions performed by the department. Serves as the financial advisor to the leadership, responsible for managing the unit's operating budget, monitoring and/or participating in the development and implementation of Agreements and Provider-specific Profit and Loss (P&L) Statements; helps initiate the contracting process in partnership with the SOM Central Contracts unit and manages the annual Faculty Appointments Renewal process. This position has significant responsibility in organizing work to achieve broadly stated goals for the department, programs, and lines of business. The FAO identifies objectives, provides leadership, develops strategies and policies, and functions with a high degree of autonomy. SMPPH is a research-intensive department with substantial grants and contracts funding; the FAO will support the department in efforts related to funded research and service projects. There is one position available at various levels for the Educational Analyst recruitments. The hiring department can recruit and fill this role at different levels within the position classification series. This position is also posted as Finance and Administrative Officer (FAO) - SMPPH (Job #34135083). Applicants are encouraged to review both positions to determine the best match for their skills and experience. All applicants will be assessed based on the minimum requirements for the level(s) for which they have applied. If you wish to be considered in multiple pools or are unsure, please apply for both positions. The full salary range for the Finance and Administrative Officer (FAO) - SMPPH is $81,500 - $150,100 annually. However, the expected pay scale for this position is up to $120,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Requirements: Educational Requirements Bachelor's degree in related area and/or equivalent experience/training. Required Master's degree or PhD in a finance, public health, social science, or related field. Preferred Experience Requirements 6 - 10 years of related experience. Required Previous experience navigating in a large, complex organization with an understanding of the big picture; how the parts fit together and how to get the information necessary to resolve problems and trouble shoot. Required Experience with financial management including budget and report preparation, analysis and forecasting across multiple funding sources from affiliation agreements, federal, state general and contract funds, grants, gifts, endowments, and education. Required Experience in supporting social science and/or public health research and community-based research, including grant and contract development and implementation, human subjects protections, research ethics, data collection, research budgets, and IRB procedures and practices. Required Experience in conducting and/or leading effective meetings and presentations to a leadership team Required Experience managing research budgets, including budgets with contracts with outside agencies for services and expertise. Preferred Experience coordinating multi-site research projects. Preferred Demonstrated experience with the operation of, and working knowledge of, the goals and objectives of a research center within a major university. Preferred Experience in the development, submission, and management of grants and contracts supporting research, teaching, and service efforts. Preferred Previous experience with UC accounting, payroll and purchasing processes, procedures, and systems. Preferred Experience coordinating community-based research and working with community partners. Preferred Previous supervisory/managerial experience. Preferred Special Conditions Special Travel Outside of Normal Business Hours Required Travel Required Minimum Requirements Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy. Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Demonstrated skills in employee supervision and HR administration. Solid knowledge of common organization-specific and other computer application programs. Solid organizational and customer service skills to effectively manage multiple priorities. Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others. Solid skills to quickly evaluate complex issues and identify resolution. Ability to competently manage complex and multifaceted programs and research projects. Ability to effectively interact with a wide range of individuals in varied positions, including faculty, staff, students and other trainees, academic administrators, and community leaders and members. Knowledge of grant administration, researching funding opportunities and grant writing Additional Information: Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details: General Information Job Title ADMIN SUPV 2 Job Code 007375 Grade 23 Department Head Mark Wolfson Supervisor Maria Aldana Positions Directly Supervised Job CodeTitleFTE 007397 PROJECT POLICY ANL 2 1 007708 FINANCIAL ANL 2 1 004263 ADMIN OFCR 2 CX 1 Generic Scope Provides direct supervision typically to professionals or skilled technical employees. Functions as advisor to unit and administration. Analyzes and resolves problems, interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of department resources (operational, financial, and human) in compliance with departmental goals and objectives. Custom Scope Responsible for supervising the administrative services of a large academic department within a school OR college OR non-academic department (program). Typically reports to a manager. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff. Department Custom Scope The School of Medicine (SOM) is seeking an experienced Finance and Administrative Officer (FAO) for the Department of Social Medicine, Population, and Public Health (SMPPH). The FAO is responsible for financial, administrative, operational, managerial, human resources, academic affairs and short and long range planning. In partnership with the Department Chair, as well as the Director of Community Engagement & Outreach for the Center for Health Communities, the FAO is responsible for developing short and long-range planning of administrative and financial goals and objectives; coordinates and carries out strategic support initiatives; serves in an advisory capacity to the department leadership on all matters related to the department's operations, taking initiative to develop administrative policy as required; serves as the main point of contact with the departments for non-medical issues and serves as a liaison with other departments as well as other campus offices and organizations; ensures that all University policies and procedures are strictly followed and enforced for all sources of revenue to the departments, and maintains accurate and comprehensive records related to all accounting and financial transactions performed by the department. Serves as the financial advisor to the leadership, responsible for managing the unit's operating budget, monitoring and/or participating in the development and implementation of Agreements and Provider-specific Profit and Loss (P&L) Statements; helps initiate the contracting process in partnership with the SOM Central Contracts unit, and manages the annual Faculty Appointments Renewal process. This position has significant responsibility in organizing work to achieve broadly stated goals for the department, programs, and lines of business. The FAO identifies objectives, provides leadership, develops strategies and policies, and functions with a high degree of autonomy. SMPPH is a research-intensive department with substantial grants and contracts funding; the FAO will support the department in efforts related to funded research and service projects. Key Responsibilities: Financial/Budgetary Management: Under the direction of the SMPPH Department Chair and in collaboration with the leadership of the Center for Healthy Communities, develops annual departmental budgets considering all revenue sources and departmental expenditures. Responsible for monitoring the operational budgets and variance reports on a monthly basis. Develops financial reports and recommends/initiates corrective strategic actions as needed to ensure financial solvency within the departments. Meets with departmental and CHC leadership on a monthly/quarterly basis to inform/advise on budgetary matters. Performs and prepares financial feasibility studies for implementation of new programs, changes in compensation structure, departmental assessments, cost containment and/or corrections. Maintains accurate and comprehensive records related to all financial transactions performed by the departments. Supports faculty and staff of the department in effective management of grants and contracts, in compliance with applicable rules and regulations. 25% Participates in the creation, maintenance and reporting of operational and budget processes, academic and/or staff FTE, finance, human resources and space planning. Supports and participates in the development and implementation of grants and contracts supporting SMPPH (including CHC) research, education, and service activities. Develops research protocols and other materials for Institutional Review Board review; serves as departmental liaison to UCR IRB and other collaborating IRBs. Troubleshoots often complex challenges arising in the course of research projects. Develops and manages budgets for individual research projects. Ensures that research reporting requirements are met, and that departmental research meets the highest ethical standards. Serve as departmental liaison with the Academic Affairs Office, Sponsored Research and Programs, Finance, Business Operations, Human Resources, Information Technology, and Facilities, as well as other School of Medicine and University offices, as needed. Participates in the academic personnel process, including faculty recruitments, appointments, reappointments, merit process and promotion process. Participates in the assignment of department space, prepares justifications for additional space, and attends planning meetings. 20% Participates in the development and monitoring of policies and procedures for departmental operations. Interprets University policy and ensures compliance with all staff and academic policies. Advises leadership, faculty, and staff regarding University guidelines and provides updates on new or revised regulations. Implements relevant staff and academic policies established by the School of Medicine. 20% Supervises the work of a department with responsibility for quality and quantity of work. Through routine administrative oversight, evaluates the operational efficiency of the department and provides direction and guidance as needed. Provides critical analysis of operational procedures necessary to support continuous quality improvement in the management and support of departmental educational programs. Determines staffing needs for the department. Manages and evaluates performance of staff; recruits, hires, develops, motivates, promotes, and monitors professional growth and staff development. Interprets and assures compliance with federal/state laws and regulations and University policies regarding personnel matters for staff, faculty, volunteers, and students. 10% Coordinates regular meetings with departmental leadership to discuss departmental priorities, operational concerns and constraints, and to facilitate planning efforts. Ensures that lines of communication are established for the chairs/directors, departmental and interdepartmental faculty, and other personnel to be made aware of relevant unit and campus information on a timely basis. Attends faculty and other meetings, as directed by the department chair to communicate key information concerning policies, processes/procedures and to facilitate efficient and collegial working relationships between the unit's administrative staff and the faculty. 10% Recommends hiring of new employees, transfers, promotions, salary actions, terminations, performance management and budget recommendations. Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function. Plans, directs, and controls staff functions in the department, establishing and delegating tasks, duties, and level of responsibility for each assigned staff member. Ensures adequate staffing levels to support the research, educational, and service activities of the department. 5% May manage systems and procedures to protect departmental assets. Manages the procurement, installation, and maintenance of all department inventoried equipment together with the establishment and maintenance of the supplies management program for the department. Develops and implements procedures for supply inventory and to keep equipment in good working condition 5% Long & Short Term Planning and Development: In conjunction with leadership, responsible for developing and implementing the department strategic plans for operational, organizational, resource and program needs. The department plan has significant impact in areas of finance, educational program operations, research operations, recruitment of academic and staff personnel, space, and affiliations. 5% Selects, develops, and evaluates personnel to ensure the effective and efficient operation of the function. 0% To apply, visit https://jobsportal.ucr.edu/jobs/34073466 Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-5d3e5a1c4c1a1a4cbf28736601832e20