Logistics Coordinator (Temporary) | Saint Mary's College of California - Military Veterans

Logistics Coordinator (Temporary) Job Type Temporary The Logistics Coordinator will play a crucial role in the Office of Meetings, Events, and Conference Services (MECS) by managing essential operational tasks. This position focuses on coordinating logistics for both internal and external revenue-generating events, along with overseeing communications, administrative responsibilities, and supervising student staff. Reporting to both the Director and Associate Director, the Logistics Coordinator will assist with policy and process development while primarily supporting daily operations and advanced planning. Additionally, this role involves collaborating with MECS leadership on Commencement Weekend planning and logistics, as well as facilitating both single and multi-day events and the Summer Camp and Conference season. LOGISTICS COORDINATION This role ensures that requests for Facilities Services, IT Services, and MECS are fulfilled, supporting student staff by reviewing and approving internal event requests, updating daily event reports, and managing facility and technology needs, event layouts, and catering referrals. Additionally, the role provides assistance before and during major campus events (such as Grad Fair, Orientation, Weekend of Welcome, and Reunion Weekend) as well as external revenue-generating events, addressing any issues that arise. 2. COMMENCEMENT The Logistics Coordinator will play a key role in planning event logistics for Grad Fair and Commencement Weekend, taking the lead on certain aspects while assisting in others. This position involves collaboration with MECS and various campus stakeholders, sourcing and fulfilling logistical needs, and coordinating vendors and volunteers on the day of the events. 3. COMMUNICATIONS AND MARKETING This role supports the leadership team by managing internal and external client correspondence, scheduling meetings and consultations, and providing necessary information to service and support departments to facilitate event planning. 4. ADMINISTRATION AND CLIENT SERVICE This role assists the leadership team with external contracts, internal event billing, policy development, and daily operations in the Soda Center FrontOffice. It also provides office support for MECS by answering phones, greeting guests, and helping student staff deliver excellent client service.Additionally, it assists with marketing and website updates as needed. 5. EVENT SCHEDULING This role assists in maintaining AdAstra software, ensuring all request forms are current and accurate, adding internal clients as needed, and keeping the master calendar and Dailies updated. It also provides training on AdAstra to new employees upon request. 6. Other Duties as Assigned Requirements QUALIFICATIONS Education REQUIRED: HS Diploma or equivalent PREFERRED: Bachelor's Degree Experience (years required and applicable field of experience) 2 years experience in client/customer service and event planning preferred. Experience working in a fast-paced environment with a large volume of work and time-sensitive situations is a plus. Experience working with SMS systems is also a plus. Skills/Abilities (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Strong written and verbal communication skills, strong customer service skills, ability to organize, prioritize, and multitask, ability to demonstrate quick problem-solving skills and manage time effectively, ability to work in a team and with diverse clientele, demonstrates a strong work ethic and judgment, courtesy, professionalism, reliability, proficient in MS Office 365, G Suite, AdAstra, TDNext, Asset Essentials, Canva or other SMC systems. Design experience is a plus. Licenses & Certifications (e.g. CPA, RN, etc.) REQUIRED: Must have a valid CA Driver License and must be able to be insured by the College's carrier. PREFERRED: CSP, CSEP, or CMP a plus Other Requirements : (e.g. travel, weekend/evening work) Some evening and weekend shifts are required. Any required travel would be local for event/meeting needs or other approved professional development/training opportunities. Salary Description $65,000. - $75,000. /per year To apply, visit https://recruiting.paylocity.com/Recruiting/Jobs/Details/2814278 Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-83baf30d2b740c49b29bab2def864578