Executive Staff Assistant, Faculty and Staff Senate | University of Cincinnati - Military Veterans

Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL   Founded in 1819, the University of Cincinnati ranks among the nation?s best urban public research universities. Home to 53,235 students, more than 11,000 faculty and staff and 350,000+ living alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls ?the most ambitious campus design program in the country.?   With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, three straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC?s momentum has never been stronger. UC?s annual budget stands at $1.85 billion, and its endowment totals nearly $1.8 billion. Job Overview The University of Cincinnati (UC) seeks an Executive Staff Assistant (Assistant) to aid in the administrative responsibilities of Faculty Senate and Staff Senate. Under the general supervision of the Vice Provost for Academic Affairs, the Assistant will be expected to become familiar with university administrative and budgetary policies and procedures and academic and shared governance units? policies and procedures. The Assistant will support the chairs of Faculty Senate and Staff Senate, with approximately two-thirds support being assigned to Faculty Senate and one-third support being assigned to Staff Senate. The Assistant will lead the planning and coordination of operational activities of substantial variety and complexity. The Assistant must be able to coordinate efforts between the Vice Provost, the Senate chairs, and various Senate representatives. The Assistant should show initiative and demonstrate the ability to work independently. This position is 32 hours per week and includes a comprehensive, competitive benefits package, tuition remission at UC, and a robust retirement matching program. Essential Functions Assist in running Senate meetings (in hybrid and in person modalities) and manage workflow systems that support document creation, management, and dissemination (e.g., Microsoft Forms). This responsibility also includes scheduling and securing space on campus and scheduling and operating teleconferencing platforms (e.g., Zoom, Teams) during the meetings. Attend meetings and may be asked to take notes.    Collaborate with the Office of Accessibility to ensure accessible options for senate attendance and all distributed materials are in accessible formats.   Support the elections processes for Faculty and Staff Senate including related communications, ballot set-up, and maintaining associated form workflows related to elections. Maintain membership rosters of senate committees. Assist in the overall communication, including routine communication to faculty, staff, administrators, other units at UC, and the general public on behalf of Faculty Senate and Staff Senate. Collect and post information to update various university websites, including the Faculty Senate and Staff Senate websites and internal SharePoint sites, in a timely manner. Coordinate scheduling, calendar management, events, and travel arrangements if needed. Execute special events planning and logistics. Coordinate the use of facilities and equipment. Receive and reconcile expense statements via the university travel and expense management system. Review and monitor expenditures on supplies, equipment, food, parking, etc. Maintain Senate records according to university policy. As part of office management duties, review and facilitate procedures and practices, identify problems, and recommend solutions. Other duties may be assigned based on unit needs. Required Education Bachelor's degree with one (1) year of relevant work experience; -OR- Associate's degree with three (3) years? of relevant work experience; -OR- five (5) years? of relevant work experience. Experience must be in high-level administrative support.   Additional Qualifications Considered Proficiency in Microsoft Office, University website management, and university software programs, including basic expense reporting and SharePoint. Budget management experience. Detail oriented and comfortable working with diverse groups of people in a cooperative, collegial manner. Ability to analyze operating practices to improve efficiency and effectiveness. Effective oral and written communication skills and demonstrated organizational skills. Ability to work in a fast-paced environment and under multiple deadlines at times. Physical Requirements/Work Environment Office environment/no specific unusual physical or environmental demands. Compensation and Benefits UC offers a wide array of complementary and affordable benefit options, to meet the financial, educational, health, and wellness needs of you and your family. Eligibility varies by position and FTE. Competitive salary range dependent on the candidate's experience. Comprehensive insurance plans including medical, dental, vision, and prescription coverage. Flexible spending accounts and an award-winning employee wellness program, plus an employee assistance program. Financial security via our life and long-term disability insurance, accident and illness insurance, and retirement savings plans. Generous paid time off work options including vacation, sick leave, annual holidays, and winter season days in addition to paid parental leave. Tuition remission is available for employees and their eligible dependents. Enjoy discounts for on and off-campus activities and services.   As a UC employee, and an employee of an Ohio public institution, if hired you will not contribute to the federal Social Security system, other than contributions to Medicare. Instead, UC employees have the option to contribute to a state retirement plan (OPERS, STRS) or an alternative retirement plan (ARP).   To learn more about why UC is a great place to work, please visit our careers page at https://www.uc.edu/careers.html .   For questions about the UC recruiting process or to request accommodations with the application, please contact Human Resources at jobs@uc.edu .    The University of Cincinnati is an Equal Opportunity Employer.   REQ: 97555  SF:OMJ SF:RM SF:HEJ, SF:INS SF:HERC SF:DIV SF:LJN SF:IHE