Secretary II - Military Veterans

• Performing general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following:
  • Answer and screen incoming telephone calls.
  • Receive, greet, and screen visitors.
  • Maintain logs and listings.
  • Schedule appointments/meetings.
  • Support meetings on and off NSWCDD location Receive, review, type, edit and process correspondence and documents.
• Receptive to receiving correspondence and docs for preparation as rough draft, handwritten, verbal or via email.
• Handling and process documentation.
• Sorting, route, track, distribute, copy, scan, fax, file, download, archive, shred and dispose.
• Processing timecards, training requests and shipping documents using Navy ERP system.
• Establish, maintain and update office filing in accordance with NSWCDD Records Management policies.
• Receiving, coordinating and act on data calls.
• Maintaining and replacing inventory of office supplies.
• Coordinate with NSWCDD Public Affairs for all distinguished visitors.
• Designate and reserve parking spaces for VIP visitors.
• Travel on base for delivery and pick-up of official information (use Government vehicle).
• Create spreadsheets and power point presentations.
• Upload, maintain & search documents for retention purposes into folders on SharePoint or other identified repositories.
• Assisting Government Staff daily. Provide guidance and review work of lower level secretary in absence.
• Government or Contractor senior level secretary.
• Providing clerical support in absence of Government clerical/secretarial/administrative personnel
  Perform maintenance on office equipment and call for services when needed. Replace printer and plotter supplies as needed.
• Copies, printers, fax machines, shredders.
• Aid in disposal of excess equipment.
• Maintain office calendars, key inventory, coordinate plant account inventories, perform muster procedures, execute new employee onboarding process Use Government systems, IBPES, DISS, Navy ERP, DTS and applications on NSWCDD Homepage.
  For processing of Telephone Work Request, IT MAC request, visitor clearances, visit request, overtime, compensatory time request, property passes, travel orders.
• Establish and maintain Standard Operating Procedures (SOP’s) for clerical/secretarial duties.
• Demonstrate a professional demeanor and the ability to communicate effectively both orally and in writing.
• Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with:
  • Clerical, secretarial, and administrative tasking.
  • Assistance in completing tasking when accessible software is not available or compatible to current office equipment.
  • Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel.
  • Describe various illustrative materials such as pictures, charts, drawings, and symbols.
• Reading and signing hard copy documents.
• Completing of electronic training.
• Timekeeping entry and approval.
• Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers.
• Research of creative and innovative technological solutions that lead to greater independence.
• Guiding employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve.
• Transport impaired employee to meetings and training events utilizing Government Vehicle.

• Candidates must be able to obtain a DoD Interim Secret clearance for consideration, an active Secret clearance is highly preferred.
• Two (2) years of experience creating and maintaining documentation and data management systems.
• Experience providing general administrative support in all facets of clerical administration.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.
• Able to type 40 words per minute.
• Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports.
• Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette.
• Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing a calendar, and scheduling appointments.
• Experience taking notes and converting into formal meeting minutes.
• Experience editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government or business formats.
• Experience with receiving and greeting visitors professionally.
• Experience in the handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials.
• Experience maintaining inventory of office supplies and ordering new supplies.

Work Where it Matters

Akima Systems Engineering (ASE), an Akima company, is not just another federal systems support contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At ASE, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, ASE provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, ASE delivers solutions in maritime IT, systems engineering, and integration across the Department of Defense and stands ready to help improve operational performance at a reasonable and sustainable cost.

As an ASE employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.