Office Coordinator, Career Center - Military Veterans

The Office Coordinator is an essential member of the Career Center team, ensuring the seamless operation of daily activities. This role involves providing comprehensive administrative support to a dynamic team of 11, while also serving as the primary point of contact for our diverse constituents. With a constant flow of students, visiting employers, alumni, and families, the Office Coordinator is entrusted with the responsibility of consistently creating a positive and welcoming first impression. The position actively participates with other Career Center staff as an integral member of the team. Mastery of the office's operations, coupled with the ability to confidently address inquiries, make appropriate referrals, and delegate tasks, is key to success in this role.

This is a part time, non-benefitted position with a pay range of $18.00 - $20.00 per hour.

Responsibilities

Administrative Support:

• Answer phones, greet visitors, and provide general information about Career Center services.
• Manage office correspondence, including emails, mail, and package deliveries.
• Manage the Career Center's calendar, scheduling staff-wide meetings and events.
• Maintain office supplies inventory and place orders as needed.
• Maintain confidential student files and records.
• Manage student front desk and operations staff.
• Manage student intern employment paperwork completion and network login information
• Maintain and renew office and professional subscriptions; Process all office invoices and payments, including purchase orders.

• Oversee coordination of securing event spaces for the Career Center using the college-wide event management system, 25Live.
• Support the planning and execution of Career Center events, such as Signature programs workshops, and employer info sessions.

• Maintain accurate and up-to-date engagement records in the Career Center's databases, including Handshake.
• Assist in compiling and generating reports on student and employer/alumni engagement.
• Ensure confidentiality and proper handling of sensitive information.