Governance Coordinator - Military Veterans

Governance Coordinator

US-NJ-Princeton

Job ID: 2024-19501
Type: Full-Time
# of Openings: 1
Category: Administrative Support

Overview

Reporting to the Director of Governance, the Governance Coordinator is responsible for supporting the work of the Public Lectures Committee, serving as Assistant to the Clerk of the Faculty, and orchestrating the dinner for the University's annual Behrman Award for Distinguished Achievement in the Humanities. The Governance Coordinator will also assist with various administrative aspects of the university governance.

Responsibilities

Princeton Public Lectures
The Governance Coordinator will serve as program administrator for Princeton Public Lectures, handling all aspects of the event planning for the Public Lectures, including correspondence, communications and publicity, securing venues, budgeting and coordination with appropriate campus partners and the speakers. They will work with the Public Lectures committee to organize 1-2 meetings per year, maintain financial reports in Prime, conduct other budgeting and bookkeeping as needed, and supervise 2 student workers charged with distributing posters and advertising the lectures. They will also be responsible for organizing, executing, and publicizing the large, Princeton Talks mini-lecture series.

Assistant to Clerk of the Faculty
This role includes preparing and distributing Committee on Committees (CoC) meeting schedule memos, organizing meetings, updating and distributing faculty committee master document outlining the needs for new committee members and the requirements for who is eligible to serve, and forecasting Committee needs for next AY appointments and elections. For each of three CoC meetings, create meeting memo and supporting materials; enter all committee suggestions received on spreadsheet and vet for eligibility; project laptop during meeting and rank during committee discussion; collect materials & purge at conclusion of meeting; prepare post-meeting materials for Clerk of the Faculty. The Assistant will also prepare memos to be sent out for FACP and C3 to choose CoC and CPUC members respectively; provide the Dean names of FACP and suggested names for new CoC members; provide the Clerk with ranked names and email addresses; submit names of new and expiring CoC members to CeDar representative for Information Warehouse access/restrictions, and create Ballots for February, April Elections; open and Close Elections; email faculty elected (and those not elected) after elections; upload email into respective faculty members OnBase personnel file, and prepare and distribute faculty meeting materials.

Administration
The Governance Coordinator will assist the Director for Governance with drafting department chair and director appointment and reappointment letters and faculty resignation acknowledgment letters. Other administrative duties as assigned. Serve as internal editor for Rules & Procedures and Chairs & Directors guidebook. Draft, distribute and upload various letters on behalf of the ODoF including, chair/director appointment, advisory council, and resignation letters.

Qualifications

Essential

- Bachelor's degree or equivalent

- 7 years of relavant expereince

- Website management experience
- Robust experience in event planning and logistics
- Demonstrated experience with vendor management
- Excellent writing skills suited to an academic environment, with the ability to originate text for public and internal announcements and the PLC website;
- Excellent communication, presentation, and marketing skills.
- Strong interpersonal skills to interact, maintain, and to work effectively at all levels, with faculty, students, staff, and the external community.
- Proven successful background in decision-making processes, excellent organizational skills, ability to multi-task, exercise discretion and independent judgment, and be able to work autonomously to meet deadlines;
- Knowledge of and commitment to the values and mission of a higher education research institution;
- Proficienty in Microsoft Office applications, some Drupal, and InDesign or other current graphic design software
- Ability to work with flexible working hours, including evenings and occasional weekend days and evenings.

Preferred

- Familiarity with Princeton University departments and resources
- Public relations experience
- Experience with large cultural institutions or art institutions

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

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