Admin Assistant - Military Veterans

This role provides a broad range of tactical support and performs general administrative responsibilities. The successful candidate will be exceptionally organized, possess a strong work ethic, be highly collaborative, able to multi-task, and hold the highest level of professionalism

Shift Details: On- Site Monday - Friday, 8:00 am - 4:30 pm. Flexibility on occasion to meet demands of the job.

Major Responsibilities:

• Primary contact for facility management, service providers, associates, visitors and community partners



• Answer and respond to general inquiries in a professional and courteous manner and forward to the appropriate parties, for resolution



• Supports applicable financial functions (i.e. Check Requests, Travel and Expense Reports and Accounts Payable)



• Supports other administrative process, such as mail distribution and processing and courier management



• Prepare memos, track associate documentation as required



• Coordinate maintenance of office equipment with facilitate with vendors



• Maintain inventory, order, receive and store office and other supplies



• Create and format ad hoc and routine reports, presentations, spreadsheets and other projects as requested



• Gathering, tracking, reporting of data and conducting basic audits



• Works within a project budget as applicable



• Leads or supports the organization of corporate area and associate engagement events and committees



• Accountable for maintaining a safe work environment and security monitoring system



• Adherence to company guidelines and policies



• Other projects as assigned by the supervisor

Qualifications:

• High School Diploma or GED equivalent required



• Intermediate skills in Microsoft Office, Outlook and Inter/Intranet use required



• Must have strong organizational skills



• Superior communication and customer service skills.



• Ability to work cooperatively and effectively with others in a team environment



• Regular, predictable, full attendance is an essential function of the job



• Willingness to travel as necessary, work the required schedule, work at the specific location required, complete a Penske employment application, submit to a reference verification (to include past employment and education) are required

Physical Requirements:

-The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

-The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.

-While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.

-Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.

Penske is committed to the principle of equity in employment.

Job Category: Administrative

Job Function: Administrative Support

Job Family: General Administration

Address: 2481 Kingsway Dr Ste 100

Primary Location: CA-ON-Kitchener

Employer: Penske Logistics Canada Ltd.

Req ID: 2414259