Administrative Assistant - Military Veterans

Administrative Assistant

University of Notre Dame

The University of Notre Dame ( ND.jobs ) is accepting applications for a Administrative Assistant .

Applications will be accepted until 10/22/2024.

Make an impact and join our team as an Administrative Assistant!

The Administrative Assistant is a team member of the Administrative Support Team that provides comprehensive support, facilitating day-to-day operations and managing administrative functions within Mendoza's academic departments.

In this role, the Administrative Assistant will be expected to manage tasks effectively, including the delivery and execution of daily activities supporting Mendoza academic departments such as financial responsibilities, daily operations, communications, and event planning and execution.

What You'll Do

• Various administrative tasks such as calendar management, budget planning and oversight, travel and expense logistics and management, cross-functional communication and engagement with key stakeholders, engagement and management of external partners and constituents, and planning and execution of faculty affairs related activities.
• Coordinating activities that support and enhance department culture, fostering a positive, inclusive, and collaborative work environment for faculty, staff, and students.
• Foster a collaborative work environment through strong relationships with internal and external stakeholders, bringing various teams together to achieve shared goals.
• Work in partnership with the department chair to manage timelines for department goals and ensure accurate information to inform decision making.
• Collaborate with other Mendoza staff divisions to plan and deliver college and departmental events and identify opportunities for innovation and efficiencies. (i.e. Commencement, Academic Conferences)

Key competencies for this role include strong time management, keen attention to detail, the ability to handle confidential matters with discretion, exceptional communication skills, a sense of urgency, and intellectual curiosity.

As the Administrative Assistant for an academic department, you will play a crucial role in developing and maintaining processes to measure and report departmental metrics. While your primary focus will be supporting the academic department, you may also provide assistance to the broader Mendoza student population and the Academic Affairs team.


Apply now!

#LI-AW1

Minimum Qualifications:

High school degree or GED

Candidates should have at least three years of administrative support experience, including:

• Ability to establish objectives and develop strategies for achieving objectives
• Exceptional organizational skills, and an ability to manage a complex portfolio of activities happening concurrently
• Ability to develop and maintain diverse stakeholder relationships
• Collaborative and team-oriented working style
• Strong organizational capacities
• Comfortable working autonomously and with some level of ambiguity

Preferred Qualifications:

• Experience working in an inter-cultural; environment
• Budgeting and expense management preferred
• Experience in collaborative environments like Google Suite

ABOUT NOTRE DAME:
The University of Notre Dame, founded in 1842 by Rev. Edward F. Sorin, C.S.C., of the Congregation of Holy Cross, is an independent, national Catholic university located in Notre Dame, Ind. For the fifth consecutive year, the University of Notre Dame has received Honor Roll distinctions as one of the top 10 higher education workplaces in the country in the Chronicle of Higher Education's annual 'Great Colleges to Work For' survey...and we are proud of it!

This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at https://facultyhandbook.nd.edu/?id=link-73597.

Equal Opportunity Employment Statement The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

APPLICATION PROCESS:
Please apply online at http://ND.jobs to Job # S251471 . For additional information about working at the University of Notre Dame and various benefits available to employees, please visit http://hr.nd.edu/why-nd . The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search.

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