Assistant to the Office of the Dean | University of Wisconsin Madison - Military Veterans

Job Summary: The International Division is the central convener and leader of campus-wide international programming and engagement at the University of Wisconsin-Madison. The International Division supports international faculty, staff, and students on campus, as well as academic programs, internships, research, and partnerships abroad. The division is a resource for campus, the city of Madison, and the state, reinforcing the university's position as a top global institution and ensuring students are prepared to engage in an increasingly diverse and interconnected world. The International Division Dean's Office seeks a highly organized, dynamic, and versatile administrative assistant to play an important role in helping the office run smoothly and efficiently by providing administrative support. This position includes diverse responsibilities with a focus on organizing logistics for senior leaders within the division, office management, and event planning. Duties include managing calendars, scheduling meetings, correspondence, and travel arrangements; planning, coordinating, and contributing to division events; project support; and special assignments. Responsibilities: Provides administrative support to a department or group of professionals in support of unit goals under direct supervision 30% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations 20% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures 30% Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation 15% Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities 5% Other duties as assigned Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Associate's degree Qualifications: Preferred: Excellent oral and written communication skills. Excellent interpersonal skills, including the ability to use tact, courtesy, and discretion in dealing with a variety of individuals. Ability to exercise independent judgment, be highly organized, display individual initiative, work under deadline pressure, and use resources effectively in a complex team environment. Excellent computer skills, electronic calendar management and database experience as well as proficiency with Microsoft Word, Outlook, Excel. Skilled in formatting and proofreading documents. Knowledgeable of basic budgeting practices Work Schedule: Monday through Friday, 8:00 a.m. - 4:30 p.m, or as directed by your supervisor. Work Type: Full Time: 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $24.04 HOURLY Depending on Qualifications Additional Information: Diversity and inclusion are primary values for the International Division and are integral to achieving our strategic goals. How to Apply: Please submit a cover letter, a CV/resume, and a list of three professional references through the online jobs portal by the assured consideration date. Contact: Kristine Schutte kristine.schutte@wisc.edu 608-262-5804 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Administrative Assistant I(AD001) Department(s): A10-INTL DIVISION/ADMINISTRATION Employment Class: University Staff-Ongoing Job Number: 307084-CP The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .