Administrative Assistant - Military Veterans
at Installed Building Products
Job Description
We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. In this role, you will provide essential administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving.
Responsibilities:
- Greet and assist visitors, clients, and employees professionally and respectfully.
- Answer and direct phone calls, take messages, and handle inquiries.
- Maintain and update electronic and physical filing systems.
- Process and distribute incoming and outgoing mail and packages.
- Assist in preparing financial documents, such as invoices
- Perform general administrative tasks, such as photocopying, scanning, and data entry.
- Collaborate with other team members to support projects and initiatives as needed.
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Experience with billing and payroll
- HR experience
- Certified Payroll
- Ability to assist with scheduling
- Experience as an administrative assistant or in a similar role.
- Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Professional and friendly demeanor with the ability to interact effectively with individuals at all levels.
- Physical demands: Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. You must be able to lift light to moderate weight and sit for extended periods of time to complete your job at a computer.
Benefits:
- Medical, dental, and vision coverage
- Company Paid Life Insurance
- Longevity Stock Program
- IBP Foundation
- Scholarship opportunities
- Paid vacation and holidays
- Employee financial assistance Program
- Opportunities for growth and advancement.
- 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
- Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance
EEO Statement
IBP is an equal opportunity employer.
Ontario, CA
Installed Building Products is an installation contractor with over 7,000 employees at more than 175 locations throughout the U.S. Our national scale gives us access to the best products, training and innovation available; and our local talent drives the best in class installation and outstanding customer service we provide our customers on the ground every day.
Our commitment to quality and our dedication to providing our customers unparalleled service each and every day is shared by every IBP employee, from our branches across the country, to our regional offices and our corporate office in Columbus, Ohio.
JOIN THE IBP FAMILY
Installed Building Products is committed to fostering a positive work environment that encourages professional growth and fulfillment. We are a dynamic, fast-growing company specializing in the sale and installation of a wide range of building products. We are committed to hard work, respecting each person as an individual and the value of superior customer service across all areas of our business. IBP is an equal opportunity employer. Are you ready to join us?
IBP offers our employees a career with the following benefits:
- Comprehensive benefits package including, medical & prescription, dental, vision, flexible spending accounts, short and long-term disability, life, accident, and critical illness
- 401(k) with company match
- Paid Vacation
- Paid Holidays
- Free Parking
- Onsite Workout Facility
- Competitive Pay
- Opportunity for Growth and Advancement