Budget and Contracts Manager - Military Veterans

Site Name: Home Worker - USA, USA - Pennsylvania - Upper Providence
Posted Date: Oct 4 2024

The Contract Manager plays a key role in GSK Clinical Operations meeting its upper quartile performance objectives. This role is responsible for preparing, negotiating and facilitating execution of the US Clinical Site contracts and budgets required for US Pharma / Vaccines studies which includes the US budget and site budget build. In addition, the Contract Manager is responsible for objective review of the contracting parties (sites) requested budget and language changes.

This position reports to the ICBP (Investigator Contracts Benchmarking and Payments) Associate Director. The Contract Manager works closely with ICBP staff, Global Site Budgets & Contracts (GSBC), R&D Legal, and study teams not only to negotiate but to develop, obtain, review and confirm the accuracy of clinical trial agreements (CTAs) and ensure proper fall-back language has been applied as necessary.

Key Responsibilities:

• Develops and builds the US budget, site budget & language templates for Pharma & Vaccine studies.


• Provides expert guidance to develop detailed specifications and negotiate content of clinical trial agreements that are robust, timely, and add significant opportunity for value generation to the business while minimizing legal, operational and financial risk to GSK during the contract life cycle.


• Participates in creating and delivering solutions for simplifying work practices to increase productivity and reduce waste.


• Serve as legal language subject matter expert between GSK R&D Legal Operations, GSBC and other internal subject matter experts and external parties on US CTA issues.


• In the event the contracting party does not proceed forward with the initial offer the Contractor Manager is responsible for performing due diligence checks which includes but is not limited to Fair Market Value and review of site justifications.


• Determine if the contracting party's requested changes warrant a budget and/or language escalation and to seek the appropriate approvals.


• Escalate delays, impact to timelines, or risks that limit the ability to deliver a fully executed CTA within the timelines specified.


• The Contract Manager should be proficient in excel and other clinical trial management tools.


• Demonstrate effectiveness in both oral and written communication. Effectively express ideas and incorporate feedback into deliverables to generate quality output.


• Continuously development of knowledge of GCP, internal company guidelines, SOPs, Work Instructions, Ways of Working, new technologies and capabilities.


• The Contract Manager should have experience with clinical study protocols and study timelines and milestones (i.e. SIV).


• Leads and supports diverse projects and initiatives as needed.


• Effectively builds and maintains relationships with internal and external stakeholders (such as Site Engagement, Study Startup, GSBC, and study sites) to add value to GSK-sponsored clinical trials; regularly interface with GSK central study teams and business line leaders.


• Drives a culture of trust, respect, transparency and accountability


• As the US subject matter expert (SME) for site contracting and budgets, the Contract Manager should be able to lead and support internal and external inspections and aid in the development and implementation of preventative/corrective action plans.


• Provide appropriate support to study teams and sites as needed to resolve payment issues which may include engaging with our global payment SME and our payments vendor.


• Timely and accurate updating of all departmental databases and trackers.


• Train and support additional staff, as required.


• Ability to participate in diverse project teams, remotely.


• Available and willing to travel as job requires.

Why you?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• 3+ years' experience in clinical research and Bachelor's degree, or 5+ years' experience in clinical research and Associates degree (or equivalent


• Experience ensuring that clinical trial agreements are managed, and issues are appropriately escalated across the governance framework.


• Experience with clinical study budget benchmarking and fair market value analysis, investigator site contracting, and investigator grant payments


• Experience with using Clinical Trial Management Systems (CTMS) and Trial Master Files (TMFs).


• Experience analyzing trend and metrics data (especially related to quality and performance) to communicate progress and drive continuous improvement


• Knowledge of the clinical development process and protocol design.


• Experience participating in internal and external inspections and developing/implementing both preventive and corrective action.

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Operationally focused with understanding of big picture strategy preferred.


• Demonstrated ability to effectively communicate (written and verbal) and influence key stakeholders at all levels of the organization both internally and externally.


• Able to manage multiple projects and priorities working across several trials and study teams.


• Flexible and responsive to new ideas in a changing environment.


• Recognizes potential obstacles or risks and works proactively to resolve them within set timelines. Escalates issues appropriately, articulating the actions required from members of the team.


• Proficient in use of Microsoft products (Outlook, Excel, PowerPoint, etc.)


• Ability to create and maintain power queries and v-lookups is preferred


• Experienced user of GrantPlan is preferred


• Thrives in a matrix environment Able to work independently, in a fast paced environment


• Has strategic thinking skills

#LI-GSK
The annual base salary for new hires in this position ranges from $118,150 to $159,850 taking into account a number of factors including work location within the US market, the candidate's skills, experience, education level and the market rate for the role. In addition, this position offers an annual bonus and eligibility to participate in our share based long term incentive program which is dependent on the level of the role. Available benefits include health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and paid caregiver/parental and medical leave.
Please visit GSK US Benefits Summary t o learn more about the comprehensive benefits program GSK offers US employees.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose - to unite science, technology and talent to get ahead of disease together - so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns - as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves - feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

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