Lead Administrative Assistant - Military Veterans

Work Flexibility: Hybrid

Shift: Monday – Friday, 8:00 AM – 5:00 PM ET

Travel: 10% (domestic only)

Summary:

In this role, you will provide specialized and advanced administrative support, of both routine and confidential in nature, to the Vice President of HR Solutions and the Vice President of Workplace Practices, with additional support to the Vice President of Talent Acquisition and the Vice President of HR Operations. The responsibilities require independent judgment, initiative, and executive intuition in supporting the needs of an executive and team. The Lead Administrative Assistant works closely with the functional leaders to set schedules, and manages all department leadership and team programs, department budget and headcount reconciliation, provides expert communication and editorial support and coordinates logistics for the leaders. The Lead Administrative Assistant also independently manages special projects as assigned and has exceptional office management skills.

What you will do:

• Partner closely with our COE teams and HRLT stakeholders, and coordinate efforts and communication as necessary
• Aide in filtering and aligning leadership time to focus on key priorities of the business including setting cadences, agendas, and logistics.
• Create presentations for executive delivery using understanding of business to compile information provided by cross-functional teams.
• Maintain Executive(s) schedule and calendar, schedule business meetings both inside and outside of the office, and constantly look ahead at conflicts and plan accordingly.
• Maintain communication channels and document maintenance for supported internal teams.
• Communicate with Executive staff and varying levels of internal and external stakeholders to gather and convey information pertaining to executive’s office and responsibilities; review and prioritize activities and escalates critical matters.
• Lead scheduling, logistics, calendar management, expenses & travel, and execution of global calls, employee events, leadership and team meetings.
• Assist in the coordination of projects, logistics, material production/ materials, catering, travel, facilitator scheduling with local resources for onsite meetings/events.
• Ensure HR administrative efficiency and smooth day-to-day operation for COE.

What you need:

Required:

• High School Diploma or equivalent
• 5+ years of work experience in progressively advanced administrative support; prefer experience supporting executives in a corporate global environment
• Advanced proficiency with MS Office applications, including complex document, spreadsheet and presentation creation

Preferred:

• Associate or bachelor’s degree in business administration or other relevant field of study