Part Time Office Assistant - Military Veterans

AppleOne is proud to present:
Office Assistant (Part-Time)
Charlotte, NC (28203)
Pay: $20-$24/hour (depending on experience)
Job Type: Part-time, 20-25 hours per week

About Us:
We are a small, dynamic office located in the 28203 area of Charlotte, NC, committed to maintaining smooth operations and exceptional service. We are looking for a reliable, detail-oriented Office Assistant to join our team. This part-time role offers flexible hours and an opportunity to grow with us. For the right person, there is potential for permanent placement or increased hours.

Position Overview:
As the Office Assistant, you will provide essential administrative and financial support to ensure the smooth day-to-day functioning of the office. You will handle accounts payable/receivable, assist with basic bookkeeping, and help maintain a well-organized, efficient workspace. This is a great opportunity for someone who enjoys a diverse role that touches many areas of office operations.

Key Responsibilities:

Administrative Support:
-Serve as the primary point of contact for administrative tasks to ensure smooth office operations.
-Manage accounts payable and receivable (AP/AR) tasks, including processing payments and recording transactions in QuickBooks.
-Track and manage expense reimbursements and credit card reconciliations.
-Assist in preparing documents for grant reporting, financial audits, and tax filings.
-Coordinate the collection of timesheets and payroll-related documentation for submission to the payroll service provider.
-Maintain organized filing systems for financial, HR, and administrative documents.
-Assist with scheduling meetings, preparing documents, and providing logistical support for events.
-Order office supplies, manage inventory, and ensure staff needs are met.
-Provide occasional front desk coverage and answer general inquiries as needed.

Basic Bookkeeping and Financial Support:
-Manage AP/AR tasks, including collecting bills from vendors, processing payments, and recording transactions.
-Track and manage expense reimbursements and credit card reconciliations.
-Help prepare financial documents for audits and filings.
-Oversee facility management tasks, including scheduling repairs and maintaining a clean, functional office environment.
-Serve as the liaison with vendors for facility-related services, ensuring timely maintenance and repairs.
-Monitor and restock office supplies, and ensure common areas such as break rooms are well-maintained.
-Manage and maintain vendor relationships.

Qualifications:
-Previous experience in an administrative or bookkeeping role preferred.
-Proficiency in QuickBooks and Microsoft Office (especially Excel).
-Strong organizational skills and attention to detail.
-Ability to manage multiple tasks and prioritize effectively.
-Experience with AP/AR processes and financial document preparation a plus.
-Excellent communication skills and ability to work both independently and as part of a team.
-Ability to maintain confidentiality and handle sensitive information with discretion.

Why Join Us:
-Flexible, part-time schedule (20-25 hours/week).
-Competitive hourly pay ($20-$24/hr, depending on experience).
-Opportunity for growth and potential for permanent placement or additional hours.
-Work in a collaborative, supportive environment in the heart of Charlotte, NC.


EEO/AA Employer/Vet/Disabled.



The Know Your Rights poster is available here:

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf



The pay transparency policy is available here:

https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf



For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.



We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.



AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf



We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


#1182

Experienced (Non-Manager)