Academic Affairs Executive Assistant | University of Wisconsin Madison - Military Veterans

Job Summary: The College of Engineering (CoE) at the University of Wisconsin-Madison seeks a dynamic professional to join the Academic Affairs team as an executive assistant. The Executive Assistant will be responsible for providing high-level administrative support to Associate and Assistant Deans in Academic Affairs. The person in this position serves as an initial contact in the Dean's office and must exercise independent judgement and discretion. The responsibilities in this position span from greeting visitors, managing complex calendars, coordinating college level communications with academic departments to acting independently in carrying across various student actions. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Academic Affairs is a diverse and vibrant unit that includes academic advising, tutoring, career services, student leadership, student engagement, student outreach and recruitment, scholarships, and student wellness. The academic affairs unit has a deep commitment to an inclusion environment and strives to provide outstanding service to the college's students by embracing such values. Responsibilities: Provides administrative support to leadership in a college or division of the institution in support of unit goals. Utilizes discretion and operates with minimal supervision. 20% Schedules logistics for meetings, conferences, and travel and organizes schedules for a college or division leadership position 20% Compiles, screens, and evaluates correspondence and reports and recommends actions 20% Develops and facilitates communications of varying complexity between various internal and external stakeholders 20% Manages the organization, auditing, security, and confidentiality of records and files 10% Executes academic administrative functions for undergraduate students 10% Ensures inclusion, diversity and equity is central in all activities and initiatives; engages in practices that build inclusive teams and promotes environments that are welcoming and inclusive Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Required Associate's Degree Bachelor's Degree Preferred Qualifications: A minimum of one year experience required, 3 years preferred, in an administrative support role in a complex organization or direct experience with managing student records Experience collaborating and/or supporting a variety of stakeholders (e.g. students, staff, faculty, division and cross campus partners). Can effectively build and maintain effective working relationships Experience with and proficient in frequently used computer programs (such as Outlook, Adobe, Word and other Microsoft Office programs), meeting scheduling tools, and virtual meeting platforms Strong oral and written communication skills and ability to interact professionally with different audiences. Experience with interpreting and implementing complex policies and procedures Experience and ability to take initiative, set own priorities to meet the demands of the position and exercise independent judgement and discretion with confidential matters Excellent organizational skills with attention to detail Ability to work independently or collaboratively, manage multiple projects despite interruptions, adapt to ever-changing needs and priorities and have a sense of urgency to meet deadlines Experience working in higher education administration preferred. Work Type: Full Time: 100% It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location. Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $55,000 ANNUAL (12 months) Depending on Qualifications This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf Additional Information: This position is full-time, Monday through Friday and there is occasional work outside of normal business hours. Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. How to Apply: Please click on the Apply Now button to start the application process. To apply for this position, you will need to upload your cover letter and resume. Please outline relevant experiences and qualifications as it pertains to the required and preferred qualifications noted in this job description Contact: Beth Brandl beth.brandl@wisc.edu 608-262-5270 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Executive Assistant I(AD010) Department(s): A19-COLLEGE OF ENGINEERING/ACAD AFFRS/STU SERV OFF Employment Class: Academic Staff-Renewable Job Number: 306496-AS The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .