Administrator, Business & Administrative Services - Military Veterans

Position Information

Requisition Number

S3983P

Home Org Name

Mathematics & Statistics

Division Name

College of Sciences & Math

Position Title

Administrator, Business & Administrative Services

Job Class Code

DB36

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The Department of Mathematics and Statistics at Auburn University invites applications for the Administrator of Business and Administrative Services position. Under the direction of the Department Chair, this position is responsible for the administrative and business operations of the Department of Mathematics and Statistics, directing programs, strategies, and initiatives to support and enhance the mission of the department.

Auburn University is more than just an institution; it's a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it's reflected in every corner of our campus and beyond.

Life-Changing Impact: At Auburn, our work changes lives. Whether it's groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We're not just clocking in; we're making a lasting difference in the lives of others.

How We Support You: Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we've got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn

Come and Stay: The median length of employment for an Auburn employee is 10 years. That's because Auburn invests in its people. We're not a revolving door; we're a family. The Auburn Family. We grow together, learn together, and build lasting relationships.

Sweet Home Alabama: The Auburn/Opelika area exudes small-town charm and warmth. With cozy traditions, excellent schools, and vibrant downtowns, it's a place where you'll feel at home. Plus, we're centrally located in the Southeast with easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.

Essential Functions

• Strategic and Operational Efficiency: work with Chair, UPO, GPO and others in department leadership to align operation activities with strategic goals. Assist with departmental fiscal planning on the operational side including forecasting, tracking expenditures, and ensuring alignment with goals. Will support existing programs and will be a key part of the leadership team, developing new initiatives and optimizing business operations to better meet the growing needs of students, faculty, and staff. Additionally, this position will focus on creating innovative technological solutions to enhance operational efficiency.
• Graduate Student Affairs Administration: Supervise administrative processes related to graduate student registration, records management, and academic progress. Facilitate logistics for curriculum revisions and program evaluations specific to graduate studies. Manage the GTA appointments, scheduling, training, and performance evaluation process.
• Faculty, Postdoc, and Graduate Student Recruitment Coordination: Coordinate the recruitment processes for faculty, postdocs, and graduate students. Organize recruitment events, manage applications, and facilitate the interview process.
• Promotion and Tenure Coordination: Coordinate the third-year review as well as the promotion and tenure processes according to university guidelines and timelines.
• Faculty, postdoc, Instructor Review Coordination: Organize and manage the faculty review process, including scheduling reviews and collecting necessary documentation. Facilitate the preparation of review reports.
• File and Records Maintenance: Oversee the maintenance of files and records for the department. Implement data management systems to maintain and retrieve essential documents efficiently.
• Space Management: Manage the allocation and scheduling of departmental spaces, including classrooms, seminar rooms, and office spaces.
• Event Planning and Management: Organize and manage major departmental events such as seminars, conferences, award banquets, and guest lectures. Handle logistics for visiting scholars and guest speakers, including accommodations and itineraries.
• Communications and Outreach: Develop and manage the department's communication strategies, including overseeing the content for social media, websites, and newsletters. Coordinate public relations activities to enhance the department's visibility.
• Position may supervise staff

Minimum Qualifications

Minimum Qualifications

• High school diploma or equivalent
• 5 years of experience in business administrative and office practices, including administrative support services.
• Increasing levels of responsibility and independent judgement and discretion having been exercised.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities

• Excellent written and interpersonal communication skills
• High organization skills with an ability to multitask
• Familiarity and a workable knowledge of Microsoft Office products

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Desired Qualifications

Posting Detail Information

Salary Range

$51,590-$87,700

Job Category

Business/Accounting/Finance

Working Hours if Non-Traditional

City position is located in:

Auburn

State position is located:

AL

List any hazardous conditions or physical demands required by this position

Posting Date

09/30/2024

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/49037

Documents Needed to Apply

Required Documents

Resume

Cover Letter

Optional Documents

Other

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.

• LinkedIn
• AcademicKeys
• The Chronicle of Higher Education
• DiversityJobs
• HigherEdJobs
• HERC (Higher Education Recruitment Consortium)
• Indeed
• RecruitMilitary
• The Tuskegee News
• Professional organization or journal
• Veterans Assistance Services
• Disability Assistance Services
• State Employment Service
• Social Media
• AU Job Bulletin
• Notified by an Auburn employee
• College or university Career Services
• I went to the AU Employment Website directly (www.auemployment.com)
• Other

* Please select the answer that best describes your current employment relationship with Auburn University:

• Current full-time Auburn or AUM employee within probationary period
• Current full-time Auburn or AUM employee outside of probationary period
• Current part-time Auburn or AUM employee
• Not an Auburn or AUM employee

* Do you have a high school diploma or equivalent?

• Yes
• No

* Do you have 5 years of experience in business administrative and office practices, including administrative support services?

• Yes
• No