Assistant/Associate Director, Advancement Events - Military Veterans

As a member of the Alumni Office, the Assistant/Associate Director of Advancement Events will be responsible or the planning and logistics of Hamilton's major on-campus events. Additionally, the Assistant/Associate Director of Advancement Events will be the primary contact and in-house expert for our events platform. They will also partner with Alumni Relations to work with volunteers and members of the Alumni Council. They will thrive in a fast-paced, collaborative work environment, have proven project management skills, communicate effectively with our constituents (alumni, parents, campus partners, and vendors), and display quick thinking and solid judgment.

• The Assistant/Associate Director, Advancement Events is responsible for planning and executing the logistical aspects for all of Advancement's major on-campus events for alumni and parents. Particular emphasis is placed on the management of events such as Reunions, Fallcoming, Family Weekend, and other on-campus affinity events such as athletics, private societies, etc.
• The Assistant/Associate Director, Advancement Events will be the team's primary event liaison to the President's Office, the Campus Events & Scheduling Office, the 25live management group, and various other campus partners such as Facilities Management, Campus Safety, and Parkhurst.
• The Assistant/Associate Director, Advancement Events will partner with the Alumni Relations team to coordinate volunteer management and work with reunion committees to plan their class-specific reunion weekend schedules and activities.
• The Assistant/Associate Director, Advancement Events will be the staff liaison to the Hamilton Career Network committee of the Alumni Council, support Executive Committee level leaders as they oversee HCN programs and goals, and help plan and execute both in-person and virtual HCN events.
• The Assistant/Associate Director, Advancement Events will be the in-house Blackthorn expert, providing registration support for specific events requiring concierge service, especially 1812 Leadership Circle Weekend, Trustee Off-Sites, and other events as needed

This is an exempt position with a pay range of $58,490 - $60,000 for an Assistant Director and $61,000 - $63,000 for an Associate Director.

Responsibilities

• Based on strategic goals to increase engagement and encourage philanthropic support, work with Advancement colleagues and volunteers to create events that enhance the connection of Hamilton's alumni, parents, and friends of the College.
• Working collaboratively with colleagues, develop goals and objectives for each event.
• Lead team effort to develop programming and manage Fallcoming, Family Weekend, and Reunions.
• Serve as the primary event liaison for the Advancement division, working closely with the President's Office, the Campus Events & Scheduling Office, the 25live management group, and various other campus partners.
• Oversee all logistical arrangements, including space reservations, venue/vendor negotiations, menu selection, site inspections, floor plan design, event staffing, set-ups, technical/audio support, briefing materials for event participants and staff, entertainment, lodging, etc.
• Be the liaison for the HCN committee, meeting with the chair and vice chair regularly to help support their programming and goals and attending Executive Committee meetings as needed.
• Manage a team of events interns.
• Provide budget estimates for events.
• Participate in post-event evaluations and make recommendations to enhance future events.
• Provide weekly events updates and status reports to