Business Office Assistant (BLANK AST 3) | University of California Davis - Military Veterans

Business Office Assistant (BLANK AST 3) Job Summary Business Office Assistant Under general supervision of the CAO provides support for faculty, staff and students for processing business travel arrangements and entertainment expenses as well as professional reimbursements. Monitor travel activity and ensure that travel reports and entertainment reports are processed in a timely manner and adhere to UC policy. Provide guidance to faculty, staff and students regarding travel and entertainment processes and procedures and policy. Serve as the expert regarding all travel and entertainment related issues. Provide administrative and analytical support for the recruitment process for academic positions. Provide back-up support for personnel administration and analytical support for academic, staff and student personnel for Evolution and Ecology (a vibrant teaching and research unit), two Centers with Directors, Executive Director, and Associate Directors - Center for Population Biology and the Coastal and Marine Sciences Institute - and one Grad Group Chair (Population Biology Graduate Group) - a cluster of 4 units within the College of Biological Sciences. Coordinates administrative functions and reporting for Agricultural Experiment Station projects. As requested, this position assists the CAO, department chairs, and unit directors with special projects. Further, this position exercises confidentiality and discretion with respect to the management and handling of sensitive information. Apply By Date 10/07/2024 Qualifications Minimum Qualifications For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position. Experience composing and editing documents and correspondence for accuracy, consistency of format and grammar, and professional appearance and style. Experience maintaining a high degree of discretion, integrity, and sensitivity to confidentiality and privacy using independent and mature judgement. Experience utilizing standard business software applications such as Microsoft Word, Excel, electronic Accounting and Personnel Systems. Knowledge and skill to work with personnel policies in a higher education setting or similar. Math skills to calculate salary adjustments and benefit/fee rates. Written and verbal communication skills to effectively interact with all levels of department and campus management. Preferred Qualifications Experience with AggieService and entering of cases for AUSS-C entry of payroll. Experience working with academic personnel policies and procedures, recruitment of faculty and faculty advancement. Experience and knowledge of UCPath, payroll, personnel and benefits procedures. Knowledge and experience with RECRUIT, Forms On-Line, MyInfoVault, PeopleAdmin, UCPath, TAMS, Cognos, Kuali, Banner, Student -Employment, TRS, APHID, REEPort, and Handshake. Key Responsibilities 45% - TRAVEL/ENTERTAINMENT REIMBURSEMENTS 20% - ACADEMIC PERSONNEL 15% - ACADEMIC MERIT/PROMOTION ADMINISTRATION 5% - AGRICULTURAL EXPERIMENT STATION PROJECTS ADMINISTRATION 15% - OTHER DUTIES Department Overview The Department of Evolution and Ecology, Center for Population Biology, Coastal and Marine Sciences Institute and the Population Biology Grad Group are teaching and/or research units within the College of Biological Sciences, with faculty and student members campus wide. This position provides travel/entertainment reimbursements, academic personnel, payroll and general support for the units listed. The cluster support includes undergraduate and graduate instruction, research laboratories, animal care, greenhouses, foreign and domestic research field sites, Bodega Marine Lab, two recharge units, and is located in multiple buildings on and off campus. Employees include: 28 regular faculty (including one joint appt with SOM) Chair, Vice-Chair, Directors, Assoc Directors 6 emeritus faculty 2 Lecturer Security of Employment 24 Career Staff 21 Postdocs Junior Specialists Unit 18 Lecturers Federation personnel including: Project Scientists 3 Academic Coordinators 90 Grad Students (TAs, Readers, GSRs, Fellowships 25 Undergrads (student assistant titles) Centers include 45 faculty in CPB/PBGG and 100 affiliates in CMSI, from every college on the UCD campus. Position Information Salary or Pay Range: $28.49 - $40.83 /hour Salary Frequency: Bi-weekly Salary Grade: 108 UC Job Title: BLANK AST 3 Number of Positions: 1 Appointment Type: Career Percentage of Time: 50% Variable Shift Hours: Manager will advise Location: Davis, Ca Union Representation: CX - Clerical & Allied Services Benefits Eligible: Yes Hybrid/Remote/On-Site: On-site Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page . If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html High quality and low-cost medical plans to choose from to fit your family's needs For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff Physical Demands Move/lift boxes and material weighing up to 40 lbs. Prolonged sitting and use of computer. Work occasional overtime including evening ns and weekends to meet operational needs. Work in fast paced environment with multiple competing deadlines and frequent interruptions Work Environment The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271 Special Requirements Background Check This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks. Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 . For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination . Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere To apply, visit https://careerspub.universityofcalifornia.edu/psc/ucdavis/EMPLOYEE/HRMS/c/HRSHRAMFL.HRSCGSEARCHFL.GBL?Page=HRSAPPJBPSTFL&JobOpeningId=73177&PostingSeq=1&SiteId=7&languageCd=ENG&FOCUS=Applicant The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-c61f0e480de390429d4bf856b32f77eb