Administrative Program Specialist | Oregon State University - Military Veterans

Internal Job Number: P04965CT Description: This recruitment will be used to fill one full-time Administrative Program Specialist position for the Food Science and Technology Department at Oregon State University ( OSU ). The Administrative Program Specialist supports the Department of Food Science and Technology ( FST ) academic programs through coordination and administrative support of the graduate and undergraduate programs. FST is home to more than 90 undergraduates and over 45 graduate students and this position is central to the success of the students and FST academic programs. The incumbent is the primary point of contact between FST and the Graduate School, Scholarship Office, Registrar and Scheduling Desk, handling daily issues for and with students, programs and faculty. The incumbent supports students though the academic life-cycle and thus must maintain and communicate in-depth knowledge of FST academic programs, requirements, and OSU policies to support students' successful completion. The incumbent works closely with FST undergraduate academic advisor and undergraduate and graduate committee chairs, is an active participant and supports departmental academic committees, and works as part of the office team in support of the department and department head. The incumbent is responsible for establishing, managing, and coordinating scholarship administration, and collaborates with many OSU and college academic offices to carry out the duties of the position. This position manages ongoing student/alumni record keeping and tracking data for the department. College of Agricultural Sciences ( CAS ) faculty are committed to enhancing student success by engaging students in quality academic, research, internships, global studies, and other experiential learning opportunities. There is an expectation that, as part of your role in the college, you embody and advance the principles and practices conveyed in the CAS CARE Commitment document. Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations. In addition, this individual will design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation. Please visit the following webpages for more information on our commitment to inclusive excellence: OSU Extension Service https://extension.oregonstate.edu/about/diversity-equity-inclusion OSU Moving Forward Together https://leadership.oregonstate.edu/president/moving-forward-together Minimum Qualifications (Staff) / Guidelines (Faculty): Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience. Requirements : Ability to establish and maintain complex departmental programs and operations and apply policies, procedures, rules and regulations within a team environment. Documented experience working independently and collaboratively. Demonstrated regard for confidentiality, discretion, and diplomacy. Demonstrated customer service focus, responsiveness to requests and problem-solving abilities. Excellent communication and interpersonal skills. Demonstrated ability to manage time effectively: meet deadlines, set priorities, manage and track multiple projects/activities/deadlines tasks, make effective decisions and work independently. Proficient with word processing, spreadsheet and database software, and interactive web programs. A demonstrable commitment to promoting and enhancing diversity. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Type: Work is performed at a computer approximately 75% of the time. Workstation is located in a busy office with frequent interruptions. Will provide building tours for visitors. May work evenings to manage industry/company visits. Hybrid remote schedule is possible with approval from supervisor.