Senior Executive / Administrative Assistants - Military Veterans

Company Description

Since 2006, MAXISIQ (IOMAXIS dba MAXISIQ) has advanced the state of Cyber RDT&E by bringing together industry expertise in software, hardware, communications and security, and leveraging decades of operational experience to deliver exceptional value to communities and the critical missions they support. Join us where we innovate, develop smarter solutions, technologies, services, and actionable capabilities for our clients- right when they need it most.

Job Description

MAXISIQ is seeking Senior Executive Secretary / Executive Administrative Assistant talent to provide high-level administrative and executive support to senior leadership within the U.S. Army Rapid Capabilities and Critical Technologies Office (RCCTO). This position requires strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The role is crucial to ensuring that senior leadership is well-supported, and the office operates efficiently. This is a full-time position that is located at Redstone Arsenal, AL with work that becomes available in the mid-December timeframe upon award.

Duties involved in this role:

• Provide direct administrative support to senior executives, including managing complex calendars, coordinating meetings, and making travel arrangements.
• Handle confidential and sensitive information with the utmost discretion, ensuring security and privacy at all times.
• Serve as the primary point of contact for internal and external communications on behalf of senior leadership, ensuring clear and effective communication between executives and other departments.
• Facilitate communication with external stakeholders, including government officials, defense contractors, and military personnel.
• Draft, edit, and manage executive-level documents, presentations, reports, and correspondence.
• Coordinate and prepare for high-level meetings, including developing agendas, assembling materials, and ensuring all logistical arrangements are in place.
• Manage executive events and workshops, including organizing venues, catering, and technology needs.
• Arrange and manage domestic and international travel for senior leadership, including travel itineraries, accommodations, and transportation.
• Process and track travel-related expenses, ensuring accurate financial reporting and compliance with organizational policies.
• Assist senior executives with special projects, ensuring tasks are delegated, tracked, and completed on time.
• Maintain task lists and monitor project progress to ensure deadlines are met and objectives are achieved.
• Oversee day-to-day operations of the executive office, including managing office supplies, coordinating with support staff, and ensuring a professional work environment.
• Ensure that the executive office runs smoothly by handling any administrative or logistical issues that arise.

Qualifications

Clearance Requirement: Active or current Secret level clearance minimum.

Education: Master's degree in Business Administration, Office Management, or a related field required;

Experience: 8-12 years of experience

• In an executive administrative role, providing high-level support to senior management in a government, defense, or corporate environment.
• Proven experience managing executive schedules, coordinating high-level meetings, and handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience using project management and document management tools.
• Excellent verbal and written communication skills, with the ability to interact professionally with senior leadership, external stakeholders, and team members.
• Strong interpersonal skills with a polished and professional demeanor.
• Exceptional organizational skills with the ability to prioritize tasks, manage multiple projects simultaneously, and meet tight deadlines.
• High level of accuracy and attention to detail, particularly in document preparation and financial reporting.
• Ability to anticipate executive needs and proactively address issues.
• Experience working with the U.S. Army or other military organizations in a high-level administrative capacity is highly desired.
• Experience supporting special projects or programs for executive teams desired

Additional Information

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We are an Equal Opportunity Employer that considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other protected class.