General Assistant - Program Administrative Specialist | University of Maryland, Baltimore County - Military Veterans

Department:  Alex. Brown Center for Entrepreneurship and Innovation Responsibilities: The Program Administrative Specialist will provide comprehensive administrative and clerical support to the Entrepreneurship Center at UMBC. This role is essential for ensuring the smooth operation of the center, facilitating communication, and enhancing the productivity of the team. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. Administrative Support: Help in managing the schedule of the Center Director. Coordinate and organize meetings, workshops, and events, including logistics (room scheduling), catering, and guest arrangements, including parking codes. Handle incoming calls, emails, and correspondence, responding or redirecting as appropriate. Prepare and edit documents, reports, and presentations. Maintain accurate and up-to-date records and databases. Financial Administration: Assist with budget tracking and financial reporting. Process invoices, purchase orders, and reimbursements. Maintain financial records and assist with audits as needed (including, but not limited to Faculty Fellows and Minor Director, Adjunct instructors, Interns and SEAs, competition winners, scholarship recipients, CENTRE awards, Curriculum Grants, URAs, Launchpad expenses). Communication and Outreach: Assist in the development and distribution of promotional materials, newsletters, and social media content. Support the organization of marketing campaigns and outreach activities. Manage 1 Million Cups website and updates as well as communicating upcoming meetings. Program Support: Assist in the planning and execution of entrepreneurship programs, workshops, and competitions, including Launchpad / Demo Day, Idea Competition, CBIC Coordinate with faculty, students, and external partners to facilitate program activities. Collect and analyze data related to program participation and outcomes. Office Management: Ensure the office is well-maintained and stocked with necessary supplies. Manage and coordinate marketing materials for interns and Student Entrepreneurship Ambassadors. Required Minimum Qualifications: Education and Experience: Bachelor's Degree Four years experience in administrative staff work, preferably in a university or entrepreneurial environment. Background Screening Statement: A background check may be required.   Special Instructions to Applicants: Please include a resume and cover letter.  Closing Date: Open until filled. Screening of Applications Begins: Screening of applications will begin immediately. Salary: Salary is commensurate with qualifications and experience.  Hours: Part-time (up to 20 hours per week). Type: Temporary, Contingent I Additional Information: This is a temporary position.  Initial contract is for 1 year with the possibility of renewal.  FLSA Status: Nonexempt   Equal Opportunity Statement:   UMBC is an Affirmative Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply. Title IX: As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex.  For more information about Title IX and contact information for Title IX Coordinator click here.     Accommodation:  If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday. Work Authorization    As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.