Graduate Student Affairs Officer 3 | University of California Riverside - Military Veterans

Graduate Student Affairs Officer 3 Job ID: Location: Main Campus - UCR Schedule: 8AM - 5PM Category: Student Affairs and Advising Salary: $56,000 - $96,400 Full/Part Time: Full-time(100%) Organization: College of Humanities Arts & Social Sciences Department: History Dept Application Deadline: Open Until Filled Position Information: This position serves as the Graduate Student Affairs Officer for the Department of History under the general direction of the History department manager, Faculty Graduate Student Advisor, and Department Chair, carries out curriculum advising; graduate admissions; recruitment and outreach; student enrichment and academic development activities; matriculation and graduation degree checks; and program reporting and evaluation. Responsible for interpretation and implementation of appropriate policies, regulations, and procedures. Working closely with the Department Chair, Vice Chair/TA Coordinator, Faculty Grad Advisor, and Faculty Grad Financial Officer and faculty to develop short-term and long-term goals to meet the advising needs of the growing number of graduate students, identify emerging student affairs and programmatic issues, and make recommendations for positive outcomes. The major functional areas of responsibility include: 1) Advising and Administration of Continuing Graduate Students; 2) Admissions; 3) Recruitment and Outreach; 4) Financial Support; and 5) Program Development and Management. Must be able to maintain confidentiality and maintain fairness in administering standards and procedures for the programs. Advises faculty, staff and students regarding policies and procedures in all aspects of graduate student affairs. The full salary range for the Graduate Student Affairs Officer is $56,000.00 - $96,400.00 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Requirements: Educational Requirements Bachelor's degree in related area and/or equivalent experience/training. Required Masters Degree or Higher: Preferably in a relevant field such as Business Administration, Education, Higher Education Administration, or Public Administration. Preferred Experience Requirements 4 - 7 years of related experience. Required Experience In communicating and working with international students with diverse backgrounds. Required Certification Requirements CertificationRequirement Certifications related to project management, academic advising, or student affairs Preferred Special Conditions Special Shift Work (hours outside standard Mon-Fri 8AM-5PM work hours) Required Travel Required Minimum Requirements Working knowledge of advising and counseling techniques. Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance. Ability in problem identification and reasoning; ability to develop original ideas to solve problems. Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students and scholars. Interpersonal skills. Multicultural competencies; ability to work with diverse populations. Demonstrated experience working with students in an academic environment and/or post-secondary degree-granting Institutions. Experience with student academic program administration. Solid verbal and written communication skills. Knowledge of higher education institutional policies and procedures governing graduate student admissions,acceptable academic progress, student records, student employment,and student financial aid. Ability to Interpret and effectively articulate complex policies and procedures, both orally and in writing.Ability to work independently; organizing and prioritizing workload and maintaining strict attention to detail. Ability to interact and communicate effectively, both orally and In writing, with students, faculty, professional staff, campus administrators,and personnel In various campus departments and maintain cooperative working relationships. Excellent Interpersonal skills Including tact,diplomacy, adaptability, and skills in recognizing politically sensitive situations,maintains confidentiality of student records and advisory discussions. Advanced skills to effectively use current software applications such as MS PowerPoint, Excel, Word,and Access. Advanced writing skills to include Independently compose letters, memos,reports,and other written communication for a variety of audiences, using correct spelling,grammar,and composition skills. Ability to work in a team environment and provide leadership.Ability to maintain confidentiality at all times. Skill in independently researching questions and making appropriate contacts for problem solving. Experience with managing multiple deadlines and interruptions in a detail-oriented environment Preferred Qualifications Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences. Experience supporting a graduate program In a university environment. Knowledge of applicable federal and state laws such as Federal Educational Rights and PrivacyAct (FERPA). Knowledge of policies and procedures of the various units supported by the college. Knowledge of and experience with University of California policies and procedures of administrative service units (i.e. Graduate Division,Registrar's Office,Academic Senate) and Employment practices,policies,and procedures and their application to graduate students. Demonstrated experience using student records system for articulation, transcript evaluation,and degree certification. Experience in using UCR on-line applications such as on-line student information,course registration,course maintenance, data query,and teaching evaluation systems. Skill in exporting/importing data from or to different software applications, and ski!l in organizing,summarizing and analyzing data for presentation In a clear and comprehensive manner. Additional Information: Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details: General Information Job Title STDT SVC ADVISOR 3 Job Code 004575 Grade 19 Department Head Steven Hackel Supervisor Marilyn Madrigal Generic Scope Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. Custom Scope Using skills as a seasoned, experienced student services professional, provides the full range of student services within an organization such as an academic department, school, or college. Independently advises students and resolves student services-related issues on the full range of academic issues inherent within the organization. Advises faculty and management on a variety of student issues. Works with the department's/school's/college's management to recommend changes to policies, practices, and procedures. Guidance on issues requiring in-depth knowledge of specialized programs is provided by offices specializing in those fields, e.g., the financial aid office, graduate division, or student learning center, OR by the chair/dean and faculty of the department/school/college. May administer funds for student programs. Department Custom Scope This position reports to the Divisional Financial Administrative Officer and serves as the Graduate Student Affairs Officer for the Department of History. Under the general direction of the History department manager, Faculty Graduate Advisors, Department Chair, and Divisional Financial Administrative Officer, the role encompasses: Curriculum advising, Graduate admissions, Recruitment and outreach, Student enrichment and academic development, Matriculation and graduation checks, Program reporting and evaluation. Responsibilities include interpreting and implementing policies, regulations, and procedures. The officer works closely with the Department Chair, Vice Chair/TA Coordinator, Faculty Grad Advisor, Faculty Grad Financial Officer, and other faculty to develop goals for the growing number of graduate students, address emerging student affairs issues, and recommend positive outcomes. Key areas of responsibility: 1. Advising and Administration of Continuing Graduate Students, 2. Admissions, 3. Recruitment and Outreach, 4. Financial Support, 5. Program Development and Management. The role requires maintaining confidentiality and fairness in administering standards and procedures. The officer advises faculty, staff, and students on policies and procedures in all aspects of graduate student affairs and coordinates payroll for student workers with the Department's Financial Team. Key Responsibilities: Academic Advising: Advises faculty on departmental/school/college and university policies and procedures; reviews students' progress and advises students and faculty on requirements for degree/program completion; identifies students with progression problems and recommends interventions; devises curriculum planning in collaboration with chair/ dean and faculty, and with other departments. In consultation with the students dissertation director, will provide academic and programmatic advising from beginning to end to new and continuing graduate students. Identify students with GPA or progress problems and work with students to determine reasons for academic difficulty. Advises incoming students regarding their financial support packages and prepares commitment letters. Refers students to the career center when necessary. Monitors graduate student recruitment spending according to annual recruitment allocation and works with financial staff in tracking expenses. 20% Recruitment and Admissions: Plans and implements outreach programs with specifically targeted institutions; advises prospective applicants on necessary academic preparation; appropriateness of program as it pertains to the prospective applicant's goals; utilizing in-depth knowledge of the organization's admissions criteria, helps rank applicants for admissions; evaluates domestic and international transcripts for degree eligibility; initiates and arranges student recruitment visits. Utilizes in-depth knowledge of the organization's admissions criteria to help rank applicants for admissions. Provides consultation on exceptions to department and/or Graduate Division requirements, placement with faculty mentors, changes in major advisors, and the composition of MA and PhD committees. 10% Financial Aid: Oversees the administration, evaluation, and awarding of student fellowships, grants, scholarships, and other awards; advises students on financial aid options of the organization and extra-mural fellowship opportunities; oversees processes for equitable assignment of Graduate Student Instructors (GSIs)and coordinates GSI assignments each term. Communicate thorough and detailed understanding of the components of the financial package to students, faculty, and Graduate Division. Maintain records of financial awards to students using GradESS. Manages graduate student payroll, including processing employment requests through a shared service provider. Serves as a liaison with the Graduate Division regarding ABE and Remission report updates. Analyzes and monitors ongoing student financial support packages to ensure sustainability given departmental and program resources. Works with Graduate Faculty Advisors to obtain and manage fellowship packages and spending. Coordinates quarter TA assignments and processes TA appointments through the TA online system 10% Events: Plans and implements complex, high-visibility student events, such as commencements. Develop departmental open house events, campus visits, etc., in collaboration with faculty input. Develop event calendars, taking into consideration the timing of key events and programs, the roll-out of new initiatives and the availability of resources, evaluates effectiveness and implements best practices. Develop and coordinate outreach and recruitment strategies for the department that builds on college-wide and campus-wide efforts. 10% Career Counseling: Advises department/college/school students on the job market process, and the standards and norms specific to the student's field of study; advises on summer internship programs; develops and maintains network of departments and regional firms interested in hiring summer students. Provides targeted workshops on resume building, interview techniques, and job search strategies to enhance students' competitiveness in the job market. Collaborates with alumni to create mentorship opportunities and internships that align with students' career goals. 10% Applying professional student services concepts, provides the full range of student services to student population served by the organization. Independently provide academic and programmatic advising to new and continuing graduate students to assist them under the guidance of the Graduate Advisor, in attaining educational and career goals. Meet with and counsel students at various stages to review academic progress; provide information on course and program requirements, exam requirements, advancement to candidacy; and final degree processing. 5% Student Conduct: Responsible for interpreting organization policies and advising students and faculty on student conduct, student grievances, disputes, and issues regarding discrimination. 5% Student Orientation: Oversees and may conduct orientations of new students. Develop and deliver new student orientation and advising to continuing students on matters related to degree completion, academic progress, and financial support 5% Plans, designs, and provides workshops for students, such as information about the organization, or academic strategies and enrichment programs. 5% Provides advice and assistance to students and scholars regarding complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization. Coordinates and implements programs and workshops to support and retain international students/scholars. Makes referrals to off campus and community resources. Collaborates with university departments to ensure seamless integration of immigration services into broader student support initiatives. Regularly updates students and scholars on changes in immigration policies, providing guidance to help them navigate evolving regulations. Conducts one-on-one consultations to address specific concerns and enhance the overall experience of international students and scholars on campus. 5% Organizes job fairs. Develops and enhances an alumni recruitment network. Identifies and cultivates potential employers. Facilitates connections between students and potential employers through career fairs tailored to their academic disciplines. 5% Other duties as assigned. Responsibilities may include but are not limited to: Overseeing the allocation and management of office assignments for Teaching Assistants and graduate students, ensuring the efficient use of office space and resources. Coordinating with the Chair and FAO to assign workstations and manage the setup and maintenance of office spaces. Addressing any issues related to office accommodations and facilitating smooth transitions for new and departing TAs and graduate students. Organizing office-related logistics, such as furniture arrangements, equipment requests, and workspace modifications. Maintaining up-to-date records of office assignments and assisting with any additional office or administrative tasks as required by the Chair, Faculty Grad Student Advisor, and FAO. 5% Process curricular changes through CRAMS system and programmatic changes for graduate program in History. 5% May supervise staff. 0% Organizes job fairs. 0% Develops and enhances an alumni recruitment network. 0% Identifies and cultivates potential employers. 0% Serve as backup Graduate Advisor for English and Philosophy departments. 0% To apply, visit https://jobsportal.ucr.edu/jobs/33838589 Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-1b249613f8c1a444b88018384c276cca