Executive Administrative Assistant - Military Veterans

Own Your Expertise, And Your Future 

At Capital Electric, we embrace what makes us unique. As a company with local roots and global reach, we thrive on the diversity of our associates and the different ways each of us contributes to our success. What keeps us at the forefront of progress? Our people. No matter where they work or who they are, we trust in their individual skills and qualities and give them everything they need to reach their full potential.  

Summary:

Support will include managing Executives’ daily calendars for scheduling and related adjustments, preparing and updating presentations (PowerPoint), expense tracking and submittal (Concur), email management (Outlook), coordinating travel and general electronic file maintenance, external visitors/group events, including board member-related activities.  Point of contact for office/facilities management. This role may call for other general administrative support as needed by other leaders of the organization.

Responsibilities:

• Perform day-to-day tasks including, but not limited to: managing detailed business and personal calendars, meetings, and logistics; handling communications; preparing materials, and setting up company activities


• Proactive Meeting Preparation and Follow-up:
  
  
  • Managing the meeting cadence for the executive team, setting clear expectations on what materials are expected in advance by attendees, scheduling meetings, setting up the conference room, and setting up catering for meetings
  
  
  • Reviewing upcoming meetings for the month and week to ensure the executive team has all of the information needed (such as read-ahead material, talking points, and other relevant resources) to be as productive as possible and sending out agendas or documents to meeting attendees as necessary
  
  
  • Attend meetings with c-suite executives to ensure logistics are in order and provide troubleshooting as needed
  
  
  
  


• Travel and Events:
  
  
  • Provide executive leadership domestic and international travel management, including event registrations and detailed meeting plan management
  
  
  • Perform research related to executive travel, events planning, and other matters at the direction of the executives; manage special projects and special events
  
  
  • Arrange travel agendas; prepare travel and expense reports on a timely basis
  
  
  • Coordinate ground and jet transportation
  
  
  
  


• Determine the importance of meeting requests in the context of the executives; priorities and schedule accordingly


• Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the Executives’ time and office


• Manage onboarding process of senior management new hires


• Lead and/or assist in managing company-wide communication and activities


• Ensure that executive leadership is informed of priorities, deadlines and challenges


• Respond to inquiries; oversee incoming communications, and when appropriate take action on the executive's requests


• Assist with contract administration as needed including obtaining signatures, scanning and electronic filing


• Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).


• Maintain confidentiality in all aspects of team and company information


• Perform other related projects and duties as requested

Basic Qualifications:

• 5+ years of experience supporting administrative functions at the executive level Preferred Qualifications


• Ability to thrive in a fast-paced environment and operate with a high sense of urgency


• Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads


• Ability to observe strict confidentiality in all aspects of services provided


• Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients


• Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds


• Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook


• Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through


• Proven ability to work independently


• Project management skills


• Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow


• Demonstrated ability to meet project deadlines


• Ability to effectively exercise discretion and judgment in handling confidential/proprietary information


• Ability to anticipate needs, resourcefulness and responsiveness are essential

We offer excellent training, career advancement opportunities, and a competitive compensation package to include vacation time, sick time, full health benefits, 401(k) and more. Capital Electric is an EEO Employer.

About Us:

Capital Electric is The Electrical Distributor of Choice in the Mid-Atlantic region and a proud member of the Sonepar family. Capital Electric delivers excellence in service, products from the finest lighting and electrical manufacturers, extensive application expertise, and customized, comprehensive solutions to our customers.  Altogether, we serve customers in the District of Columbia, Maryland, Virginia, Delaware, Pennsylvania, West Virginia, North Carolina, South Carolina and Georgia from over 70 locations and from our central distribution center and company headquarters in Upper Marlboro, MD.

Capital Electric is also part of the Sonepar family, an independent family-owned company with global market leadership in B-to-B distribution of electrical products, solutions and related services. Sonepar entered the US in 1998 and continues to grow due to strategic acquisitions and organic growth. Today, Sonepar serves the market through a network of companies with over 400 locations nationwide.

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Equal Employment Opportunity Statement 
Sonepar is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law. 

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email recruiting@sonepar-us.com.

 
EEO is the Law 
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here. 
 
Pay Transparency Non-Discrimination Provision 
Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.