Program Associate - Medicine Fellowship - Military Veterans
at NYU Langone Health
NYU Langone Health
NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, Twitter and Instagram.
Position Summary:
We have an exciting opportunity to join our team as a Program Associate.
Under direct supervision, provides administrative support for activities related to departmental education programs, fellowship programs and departmental fellowship program leadership. Assists with the daily operations of the fellowship programs and with the yearly recruitment, onboarding, and graduation seasons.
Job Responsibilities:
- Assists the Departmental Education programs, fellowship programs and fellowship program leadership as directed/needed.
- Assists fellowship programs with the recruitment process, onboarding, and graduation events
- Works with GME related software (ERAS, Thalamus, New Innovations, etc)
- Maintains knowledge of ACGME requirements for the administration of fellowship training programs.
- Schedules meetings, interviews, creates itineraries, and handles logistics for interview days, Education and CME related events, receptions, and meetings
- Assists in activities such as data entry, time keeping and distribution of documents. Prepares, submits and tracks travel reimbursement requests for fellowship program.
- Assists with ordering, troubleshooting, and setting up catering for fellowship lectures and events. Creates Pos, IOIs, and tracks catering payments.
- Assists with prepping for lectures by tracking and collecting presentation materials and ensures rooms are set-up room for lectures for various programs.
- Attends events such as graduation or division events to help with check-in, set-up and also helps with logistics.
- Attends fellowship program meetings as directed to stay informed of institutional requirements for assisting in the administration of fellowship training programs.
- Maintains fellowship documentation/records and files appropriately.
- Assists in the preparation of letters of recommendation/verification of employment/training for house staff.
- Word Processing/Typing Prepares and proofreads memos, reports and applications. Independently prepares responses to routine correspondence. Develops documents for presentation or meeting.
- Distributes correspondence, agendas, reports and schedules (noon conference, master conference schedule, call schedule etc).
- Maintains fellowship program information in appropriate systems (ex - New Innovations)
- Triages all communication (phone, mail, email, and fax) and initiates appropriate action on all inquiries when needed for the fellowship program and fellowship program leadership.
- Performs and participates in other job related duties as required.
Minimum Qualifications:
To qualify you must have a Bachelor's Degree is required. Minimum of 1 year of related experience in an office setting or the equivalent combination of education and experience. Effective Oral, written communication and interpersonal skills. Computer Skills -Working knowledge of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft. Ability to type at a speed of at least 45 net words per minutes. Knowledge of standard office practices. Ability to multi-task while paying attention to details. Ability to use standard office equipment such as copy machines and fax machines.
Preferred Qualifications:
UME or GME experience
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Grossman School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Grossman School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $41,977.18 - $53,000.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
To view the Pay Transparency Notice, please click here
NY
NYU Langone Health, a world-class, patient-centered, integrated academic medical center, is one of the nation’s premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of five hospitals—Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, the Medical Center’s dedicated inpatient orthopaedic hospital; NYU Lutheran Medical Center, a full-service, 450-bed teaching hospital located in Brooklyn, and Hassenfeld Children’s Hospital, a comprehensive pediatric hospital supporting a full array of children’s health services across the Medical Center. Also, part of NYU Langone is NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history, and the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center. The Medical Center’s trifold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education, and research.