Assistant to Associate Dean - Graduate Student | The Ohio State University - Military Veterans

The Senior Academic Program Services Specialist plays a pivotal role in ensuring the efficient management and administration of academic programs within the College of Dentistry. This position requires a seasoned professional with a strong background in academic program coordination, student services, and project management. The Senior Academic Program Services Specialist oversees a range of tasks related to program logistics, student support, and compliance with institutional policies. Coordinates day to day operations of the Office of Graduate Studies in the College of Dentistry; develops, maintains, and continually improves office processes including, but not limited to, admissions for dental residents and graduate students , resident licensing , and a nine month onboarding process involving a variety of offices across the campus and the Medical Center; works in cooperation with the Associate Dean and Program Directors to maintain and process graduate course registrations ; provides academic support to graduate faculty; oversees and monitors grades and maintains quarterly progress reports to ensure satisfactory academic progress/requirement of accreditation standards; organizes and facilitates new graduate student orientation ; performs office duties such as taking minutes, maintaining files and writing correspondence; oversees fee authorizations for graduate students, GTAs and monitors fee statements; provides administrative and scheduling support with college accreditation process; facilitates graduate student support as a central point of contact for 100+ student/residents; serves as a collaborator in solving difficult, sensitive, and comple x student issues often partnering with other campus offices; attends and completes regular on-campus trainings , annual meetings, and events to improve professional skills and stay abreast of higher education trends/policy changes/recommendations; serves as a manager liaison for the college and executes triannual GTA WorkDay pay entry; represents the office and college on a variety of committees and provides campus-wise feedback related to office practices/constituents. Other duties as assigned. Serves as the primary contact for the Graduate School regarding CoD graduate programs, tracks completion of degree requirements via Gradforms and intervenes to avoid missed deadlines; Solicits nominations for the Pauline Wittwer Graduate Fellowship and oversees the review of nominees and selection of awardees; Oversees graduate curriculum management (course creation, modification, or withdrawal); Provides CoD business and finance office with fiscal guidance relative to graduate programs ; Provides logistical support for graduate courses that enroll students from multiple residency programs (e.g., Research Design, Advanced Radiology, Orofacial Pain/TMD, Oral Pathology, Head Collects, analyzes, and submits assessment data for CoD MS and PhD programs (through faculty surveys to assess student performance on their thesis defense and exit surveys of graduating students); Collects and analyzes data requested by CoD Institutional Effectiveness Committee/Outcomes Committee relative to graduate program effectiveness; Executes other duties related to college committees (IEC/Outcomes, Ethics and Professionalism, etc.) and other strategic initiatives in the CoD (CARE program, faculty development, etc.) to continue professional development and versatility/cross-training within the college. Potentially supervises professional staff and Biostatistics GRA. Pay Range is from $51,000 to $67,000 annually, depending upon education and relevant work experience.