Financial Administrative Officer | University of California Riverside - Military Veterans

Financial Administrative Officer Job ID: Location: Main Campus - UCR Schedule: 8AM - 5PM Category: Accounting and Finance Salary: $73,600 - $133,200 Full/Part Time: Full-time(100%) Organization: College of Humanities Arts & Social Sciences Department: Black Study Dept Application Deadline: Open Until Filled Position Information: The Financial and Administrative Officer (FAO) will provide oversight and coordination of the financial and administrative support functions for the Department of Society, Environment, and Health Equity (SEHE) and Department of Black Study. This position reports to the Divisional Financial and Administrative Officer and has primary responsibility for providing management, coordination and oversight of the daily operations of the departments include financial, human resources, academic support, contract and grants, facilities management and other operational matters. The department's academic personnel include ladder rank faculty, Professor(s) of Teaching, Visiting Professors, Researchers, Associate In and Teaching Assistants. The position will support SEHE and Black Study as they plan to offer undergraduate majors and minors in Environmental Studies and Global and Community Health, and Black Study, respectively in addition to supporting both departments in their quarterly courses. The position manages business, accountability, stewardship, publicity, and support functions in the departments to achieve individual department and CHASS goals and objectives in meeting the mission of the University. The incumbent has significant responsibility to organize work and achieve broadly stated goals for the units they serve. This would include identifying objectives, developing strategies, and policies, and functions with a reasonable degree of autonomy in collaboration with the Department Chairs and the Divisional Financial and Administrative Officer. The full salary range for the Financial Administrative Officer is $71,100 - $128,700 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. Requirements: Educational Requirements Bachelor's degree in related area and/or equivalent experience/training. Required Experience Requirements 4 - 7 years of related experience. Required Demonstrated experience in developing and monitoring budgets, and managing budgets using on-line financial, payroll, personnel, and purchasing systems. Required Recent working experience as a Fund Manager/Financial Analyst and well-established track record of contributing to the preparation, submission and management of contract and grants. Required Minimum of 3 years previous supervisory experience Preferred Management experience in an academic environment. Preferred Minimum Requirements Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees. Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Ability to use discretion and maintain confidentiality. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Strong skills in short term planning, analysis and problem-solving and customer service. Ability to interpret policies and procedures related to finance, purchasing, travel, academic personnel, and payroll. Knowledge of, and direct experience with, applying budgeting and financial policies and developing related internal controls. Excellent oral and interpersonal communication skills, with the ability to effectively and professionally communicate using tact and diplomacy with internal and external audiences. Excellent written communication skills, including the ability to compose business correspondence, using correct spelling, punctuation, and grammar. Ability to maintain confidentiality at all times. Skill in accurate record keeping with strict attention to detail. Ability to function independently and take responsibility for results. Skill in financial analysis, planning, and administration of multiple fund sources. Ability to prioritize work assignments to meet deadlines and complete tasks in a timely manner. Strong computer skills, including experience with Microsoft Office (Excel, Word, PowerPoint,Access). Ability to present academic, personnel, and/or financial data, analyses and information in a clear and concise manner. Knowledge of UC policies and procedures related to finance, purchasing, travel, academic personnel, and payroll. Demonstrated experience with UCR's on-line financial systems. Strong understanding of federal, state, and private grant/contract regulations and standard proposal requirements asthey pertain to the administration of higher education contracts and grants Preferred Qualifications Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management. Solid knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs. Additional Information: Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details: General Information Job Title ADMIN OFCR 3 Job Code 007377 Grade 22 Department Head Cindy Williams Supervisor Cindy Williams Positions Directly Supervised Job CodeTitleFTE 004722 BLANK AST 3 1 Generic Scope Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions. Custom Scope Uses skills as a seasoned, experienced administrative operations professional to manage, plan and administer the operations of a small to mid-sized academic or non-academic department or organizational unit with limited scope. May report to a Chair, Director, or a higher level administrative operations professional or manager. Perform short and long-term planning for the organization. May supervise staff or students. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Department Custom Scope The Financial and Administrative Officer (FAO) will provide oversight and coordination of the financial and administrative support functions for the Department of Society, Environment, and Health Equity (SEHE) and Department of Black Study. This position reports to the Divisional Financial and Administrative Officer and has primary responsibility for providing management, coordination and oversight of the daily operations of the departments include financial, human resources, academic support, contract and grants, facilities management and other operational matters. The department's academic personnel include ladder rank faculty, Professor(s) of Teaching, Visiting Professors, Researchers, Associate In and Teaching Assistants. The position will support SEHE and Black Study as they plan to offer undergraduate majors and minors in Environmental Studies and Global and Community Health, and Black Study, respectively in addition to supporting both departments in their quarterly courses. The position manages business, accountability, stewardship, publicity, and support functions in the departments to achieve individual department and CHASS goals and objectives in meeting the mission of the University. The incumbent has significant responsibility to organize work and achieve broadly stated goals for the units they serve. This would include identifying objectives, developing strategies, and policies, and functions with a reasonable degree of autonomy in collaboration with the Department Chairs and the Divisional Financial and Administrative Officer. Key Responsibilities: Manages, plans and administers a range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program. FAO provides leadership for and supervision of the independent academic departments' financial operations (budgeting, account reconciliation, purchasing, travel reimbursement, financial planning, contract and grant administration, sales and service, etc. and administration of all funds. Ensure that departmental and extramural accounts are properly monitored, fiscal controls are in place, and monthly financial reports are provided to the Department Chair and the Divisional FAO that detail the status of departmental funds. 30% Administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, and/or contracts and grants. Responsible for the application of all University policies and procedures in support of each department's financial, purchasing and travel operations. Exercise independent judgement in solving day-to-day operational needs and in making recommendations concerning departmental resources, policies, practices and operations. Anticipate operational problems and develop solutions. Keep the Chairs and Divisional FAO appraised of problems, concerns and resolutions as appropriate. 20% May supervise a small staff of support employees and/or students. Supervises and evaluates departmental personnel with the responsibility for quality and quantity of work. Responsible for establishing standards for performance and formulating procedures for accountability. Supervise the timely processing of all payroll and personnel forms; prepare performance reviews for non-academic staff. Oversees staffing requirements to ensure effective support for all business and operational needs in the unit for the academic departments. Directly supervises the work of the staff assigned to the unit. 15% Coordinates and participates in a variety of human resources activities including employment, training, classification and ensuring the completion of forms and documents related to HR and Payroll for unit/department. Gathers, analyzes, prepares and summarizes financial and HR reports. Oversees the academic personnel process for each department working with the Deans Office Academic Personnel Team, department faculty and Chairs. Maintains knowledge of academic personnel policies involving recruitment, appointment, merits and promotions, retention, Unit 18 policies for lecturers, the ASE (Academic Student Employee) contracts, and all policies contained in the Academic Personnel and Academic Senate manuals, the Call and other local policies. May advise academic employees regarding benefits, removal expenses, the mortgage origination program, and other personnel matters. Attends the Quarterly Chair Forums, eFile user group meetings, and DBA trainings as appropriate. In collaboration with the CHASS AP Analyst, is aware of all academic personnel actions and the fiscal impacts on departmental budgets. Provides input to the CHASS Director of Academic Personnel on Analyst performance reviews. 10% Administers facilities and space logistics and manages equipment needs. Responsible for overseeing departmental space needs, allocated space, prepares annual space allocation reports in FMS, recommends solutions for space constraints and requests for additional space. Manages research and other departmental spaces and equipment ensuring their proper operation and availability for students, faculty and staff. Proactively assesses risks to established systems and procedures to protect organizational assets. Coordinates with CHASS Facilities Management and CHASS IT to support established systems. 10% Develops and prepares budgets and financial reports for funding which may be complex. 5% Performs studies for resource plans, including approaches, trends, sources and uses. 5% Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents. 5% Performs recharge administration. 0% Provides input into non-technical portions of grant and contract proposals. 0% Gathers, analyzes, prepares and summarizes financial and HR reports. 0% Serves on committees, representing department/unit. 0% Develops and implements procedures for supply inventory and to keep equipment in good working condition. 0% Acts as safety coordinator. 0% May assist with fundraising related duties. 0% To apply, visit https://jobsportal.ucr.edu/jobs/33230999 Copyright 2024 Jobelephant.com Inc. All rights reserved. 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