Assistant Director, Staff Events and Programs | University of Chicago (UC) - Military Veterans

Location: Chicago, IL Job Description: Participates in the scheduling, planning, implementation, and evaluation of a variety of large and small-scale in-person, virtual, and hybrid events and programs. Provides logistical and administrative support for ARD meetings and programs, including all-staff meetings, onboarding programs, and staff networking events. Drafts event and program communications, including invitations and promotional materials. Maintains invitation, registration, and attendance records for all staff events in learning management system. With guidance, supports staff engagement activities, including conducting, analyzing, and responding to staff surveys. Maintains accurate and detailed records, timelines, and process documents when coordinating events. Archives event details. Provides logistical support for staff-led cohorts and affinity groups. Seeks opportunities for professional development that will enhance job performance, including attending webinars, seminars, building networks within the University and with colleagues at peer institutions. Executes day-to-day event logistics and other moderately complex assignments with some guidance from others. Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise. Works to implement ideas for improvement as they are identified, in addition to providing post-event feedback on turnout and vendor performance with direction from others. Performs other related work as needed. Preferred Qualifications Technical Skills or Knowledge: Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including the University's donor relationship management system and the Microsoft Office Suite. Proficiency with project management and task tracking tools. Preferred Competencies Manage confidential information with discretion and tact. Act with integrity, professionalism, and confidentiality. Build and maintain positive relations with team members and unit partners, fostering a collaborative and supportive work environment. Maintain a high level of attention to detail, ensuring all work is completed accurately and thoroughly. Flexibility and adaptability to new programs in an emerging and changing environment. Outstanding interpersonal and communications skills characterized by the ability to listen, speak, and write effectively. Self-motivated and take initiative. Working Conditions This position has a hybrid work schedule which includes weekly in office presence. Standard office environment. Travel to campus and/or non-campus locations for University business. Work evenings and weekends as needed. This position is located in Hyde Park at 5235 South Harper Court. Application Documents Resume/CV (required) Cover Letter, addressed to Hiring Committee (preferred) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.