Administrative Assistant-Sales - Military Veterans
at Aimbridge Hospitality
Job Summary
The Administrative Assistant is responsible for ensuring that the administrative functions for all Sales and Catering positions are handled.
Responsibilities
QUALIFICATIONS:
- College course work in related field helpful.
- Experience in a hotel or a related field preferred.
- High School diploma or equivalent required.
- Must be proficient in Windows Operating Systems Company approved spreadsheets and word processing.
- Must be able to convey information and ideas clearly.
- Must be able to evaluate and select among alternative courses of action quickly and accurately.
- Must work well in stressful high pressure situations.
- Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.
- Must be effective at listening to understanding and clarifying the concerns and issues raised by co-workers and guests.
- Must be able to work with and understand financial information and data and basic arithmetic functions.
- Must maintain composure and objectivity under pressure.
RESPONSIBILITIES:
- Approach all encounters with guests and employees in a friendly service-oriented manner.
- Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
- Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working (per brand standards)
- Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
- Maintain Sales files in an organized fashion and as per specified standards.
- Maintain Accounts Coverage Program
- Complete monthly competition statistics of all area hotels and turn into the Director of Sales by the fifth of each month.
- Complete all 'Month End' reports for the Director of Sales and send to Corporate according to established timeframe.
- Type and process all contracts proposals memos and general correspondence for sales/catering staff.
- Type and distribute all banquet event orders banquet checks and Daily Event Sheets for the Catering Manager.
- Answer phones for sales/catering staff if not picked up by third ring; Record messages as appropriate.
- Open date stamp and allocate all hotel mail to the appropriate departments for handling.
- Prepare Daily Mail Cash Receipts Log. Endorse and drop all checks received through the mail on a daily basis.
- Employees must at all times be attentive friendly helpful and courteous to all guests managers and fellow employees.
- Type process and distribute all RFP's as directed by DOS.
- Review all 'OUT' mail from Sales and Catering Managers.
- Maintain trace for all Sales and Catering Mangers.
- Order and maintain all Sales forms as specified and participate in monthly inventory counts.
- Oversee and maintain efficient operation of the e-mail system for Corporate communications daily.
- Review all 'OUT' mail from the General Manager and process as per instructions.
- Process monthly office supply order for entire hotel; ensure budget guidelines are met.
- Assist with the administration of the checkbook accounting system as directed by the Director of Sales.
- Perform any other duties requested by the General Manager or Director of Sales.
Property Details
Situated just minutes from Anaheim, Long Beach, Los Angeles and other popular destinations, our hotel is a top choice for travelers when visiting Southern California. Visitors can arrive via Los Angeles International (LAX), Long Beach (LGB) or John Wayne (SNA) airports and settle into our beautifully appointed hotel. Nearby family attractions include Knott's Berry Farm, Disneyland and California Adventure Parks. After a busy day spent exploring, guests can retreat to their spacious guest room or unwind with cocktails, conversation, and California cuisine in our vibrant lobby lounge.
Company Overview
As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.
Benefits
After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:
- Now offering Daily Pay! Ask your Recruiter for more details
- Medical, Dental, and Vision Coverage
- Short-Term and Long-Term Disability Income
- Term Life and AD&D Insurance
- Paid Time Off
- Employee Assistance Program
- 401k Retirement Plan
Artesia, CA
![Aimbridge Hospitality](https://rm-core-production.s3.amazonaws.com/logos/15460/large_New_Logo.jpg)
Impactful connections, great experiences, and positive opportunities are core to our culture of shared success. It’s about belonging, and it is the foundation of our Values and our identity. Everyone has a place at Aimbridge Hospitality. It’s why we support an inclusive workplace with team members as diverse as the properties we operate. And it’s reflected in the encouragement and support we build into all that we do. Together, we open our doors with a welcoming spirit so that every associate and person we serve has a place to belong.
Aimbridge Hospitality is a place for growth. People come here and grow with us. Associates can join at any level and rise to be their best while helping to define hospitality with a global leader. Here, people can learn while they earn with some of the best team members around. We encourage our talent to become better and grow every day by providing access to the training and technology they need to shine.
What We Do
We are passionate about connecting great people to great experiences in exciting destinations. And with more than 1,500 hotels in over 20 countries, we’ve mastered the art of connection. From the rich diversity of our people and locations to our “people first” approach to business, the Aimbridge experience is like no other – for our customers and our team members.
If you’re ready to grow, learn and connect with a team of dynamic colleagues with a passion for excellence, come on in, the door’s open.