Events Manager II | Fred Hutchinson Cancer Center - Military Veterans

Overview Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion. Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine. Following board approval of an ambitious, 10-year comprehensive campaign, our team of more than 100 will grow to more than 150 over the next three years. Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY24 goals include nearly doubling our annual fundraising, deepening our patient family fundraising, and advancing the first phase our comprehensive campaign through Fred Hutch's 50th anniversary in 2025. Our success is made possible through a deep commitment to an inclusive environment and operational excellence. The Event Manager serves as part of the Experience & Engagement program within the Philanthropy department and reports to the Executive Director, Events. The Experience & Engagement program is responsible for broad-based acquisition, communications, cultivation, and stewardship activities for Fred Hutch supporters and prospects. The Event Manager is responsible for strategically planning and executing multiple events to benefit priorities at Fred Hutch. The successful candidate will exhibit dependability and willingness to work as an integral member of the Philanthropy team and be capable of working well within all levels of the organization. The Event Manager is expected to take initiative, be a self-starter, and be able to work independently of others. Must maintain professionalism, show flexibility, be customer service oriented, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. The Event Manager must be able to effectively communicate the mission, values, and scope of the institution. This position is a hybrid role with a minimum two days per week at our South Lake Union campus. Commitment and ability to work on evenings, weekends and holidays will be needed. All applicants are required to submit a cover letter with their application. Responsibilities Responsibilities and essential job functions include but are not limited to the following: Participate in developing the engagement and/or fundraising strategy and objectives for all assigned events Develop qualitative and quantitative goals for all assigned events Collaborate with other Philanthropy programs to ensure department-wide success Manage all aspects and details of assigned events from conception to completion, including: Develop and manage annual event timelines Manage planning and logistics for all events Develop and manage revenue and expense projections Manage, monitor, and track income and expenditures Process all gifts and invoices; guest registration, seating Track confirmed sponsor revenue and fulfill benefits Project management of event coordinators for all assigned responsibilities Collaborate with Executive Director, Donor Communications and team to produce Fred Hutch messaging through the creation of video, in-room visuals, invitations and other collateral pieces, email communications, and scripting of on-stage participants Build strategic and collegial partnerships across the department to problem solve and achieve annual Philanthropy objectives Manage all auction-related activity for assigned events, including: management of the auction software database for each assigned fundraising event; auction item procurement and packaging; fulfillment of auction packages, and writing catalog descriptions Manage routine engagement and strategic growth of any volunteer groups affiliated with assigned events Play a crucial staff role at select events Document and maintain records for historical analysis and information purposes using Raiser's Edge or related systems Additional special projects and administrative tasks as assigned. Qualifications MINIMUM QUALIFICATIONS: Bachelor's degree or equivalent work experience. Five years of related experience. Proven experience working a range of internal and external partners and stakeholders, including donors, volunteers, and volunteer committees. Ability to set priorities, meet deadlines, and manage multiple projects. Highly developed organization and information management skills. Ability to understand complex verbal or written instructions. Excellent written, verbal, and interpersonal communication skills. Strong attention to high level of detail and quality of work. Ability to build relationships and work within a complex organization; excellent interpersonal communication. Self-motivated, creative, and flexible. Ability to handle confidential and sensitive information. PREFERRED QUALIFICATIONS: Deliver excellent customer service Proven experience working with volunteers and volunteer committees Ability to handle confidential and sensitive information Ability to build relationships and work in a team environment Must be able to lift, manage, and carry job-related materials CRM knowledge (equivalent to Raiser's Edge/NXT) Proficiency with project management systems preferred (SmartSheet, Asana). Knowledge of InDesign and Adobe Creative Suite A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists. The annual base salary range for this position is from $69,472 to $104,187, and pay offered will be based on experience and qualifications. Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months). Our Commitment to Diversity We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.