Administrative Manager, Court Consulting Services - Military Veterans
at National Center for State Courts
Job Summary
Who We Are
The National Center for State Courts (NCSC) is an independent, non-profit court improvement organization. NCSC's services include research, information services, education, consulting, association management and technical assistance. NCSC is focused on helping courts plan, make decisions, and implement improvements that save time and money, while ensuring judicial administration that supports fair and impartial decision-making. To learn more about NCSC, visit NCSC.org.
NCSC is looking for an experienced Administrative Manager to join our Court Consulting Services Group. The Administrative Manager provides advanced professional assistance to the vice president of the Court Consulting Services Group. Functioning as an extension of the vice president in supporting budget management, project development, division operations and a geographically dispersed professional consulting staff.
Trusted Leadership. Proven Solutions. Better Courts.
Duties and Responsibilities
· Demonstrates conduct that upholds the basic Core Values of NCSC
· Manages telephonic and electronic communications for the vice president and CCS by initiating, screening and responding to phone calls evaluating inquiries and referring them to the appropriate individual within CCS or the larger organization
· Manages the vice president's calendar to include scheduling meetings, maintaining daily schedules and schedules of recurring meetings and events, and coordinating schedules with internal and external clients
· Prepares routine correspondence in draft and final format, independently authoring correspondence
· Manages the vice president's travel itinerary and detailed travel logistics, preparing reimbursement vouchers and maintaining expenditure records
· Assists with development and management of the division's budget including: participating in preparation of the annual budget, tracking operational expenditures, preparing and maintaining budget reports, monitoring staff labor usage and preparing related reports
· Reviews and prepares payment and travel vouchers for approval and interacts with accounting staff to understand processes and procedures and resolve discrepancies
· Interacts with headquarters' IT and HR staff to request assistance with and resolve issues
· Mentors and serves as a resource for administrative staff within the CCS Group
· Facilitates the onboarding process of new hires, serving as a resource
· Develops and revises administrative policies and procedures to meet the needs of the Group and align with the organization's policies
· Frequently collaborates with VP, Managing Directors, and project management administrators on administrative strategies and initiatives to help execute CCS goals
· Plans and coordinates events for CCS leadership and staff
· Builds relationships with court leaders, external experts and other justice system partners and funders through seminars, conferences, and professional networking.
Qualifications
· A bachelor’s degree in business administration/management, office administration or a related field of study: or a combination of education and experience that demonstrates the ability to perform the duties of the position
· 5+ years of progressively responsible administrative support experience with at least two (2) years working at the executive assistant level of an organization
· Experience preparing financial reports and budget documents preferred
Additional Skills & Abilities
· Ability to travel to client locations, meetings and/or conferences throughout the United States
· Represent NCSC in a professional manor; including an ability to establish credibility and to interact productively with staff across the organization and with external stakeholders
· Communicates timely and professionally, with internal and external clients, both orally and in writing
· Considerable knowledge of accepted business practices and procedures
· Ability to analyze administrative problems and determine acceptable and effective solutions or make recommendations
· Ability to prioritize assignments and perform multiple tasks within assigned deadlines
· Ability to research, assemble, and correlate financial and statistical data
· Ability to establish and maintain effective working relationships with individuals at all levels of the organization and external to the organization
· Ability to acclimate new technology platforms and software
· Demonstrated proficiency using a PC and Microsoft Office products to include Excel, Word, Outlook features and PowerPoint to produce reports, budgets and presentations
· Experience preparing financial reports and budget documents preferred
Additional Information
Benefits
NCSC is proud to provides a comprehensive benefits package for our regular full-time and regular part-time employees consisting of:
Insurance
· Medical Insurance: PPO, HDHP options (HMO option for VA residents)
· Dental Insurance
· Vision Insurance
· Employer Paid Life Insurance for Employee + Family
· Employer Paid Accidental Death Insurance
· Employer Paid Short-Term & Long-Term Disability
· 125 Plan
· Employee Assistance Program
Retirement
· Retirement: Money Purchase Plan Pension account (9% of salary)
· Retirement Option: 403B
Paid Time Off
· All Purpose Leave (APL)
· Paid Holidays (10)
Other Benefits
· Annual Performance Review
· Education Assistance
· Paid Training and Development
· Qualifying Employer for the Public Service Loan Forgiveness under 501(c)(3)
The annual starting salary for this role is between $68,640 - $80,000, factors which affect starting pay within the range include education, experience, and other qualifications as it relates to the position.
Join our Team!
This position closes on July 31, 2024. Please submit your resume and cover letter in addition to your completed NCSC application. For reference, include professional references only with at least one previous or current supervisor.
NCSC is an equal opportunity/disability/veteran employer.
Committed to Diversity, Equity & Inclusion
Williamsburg, VA
The authoritative source for court services
NCSC is the organization courts turn to for authoritative knowledge and information, because its efforts are directed by collaborative work with the Conference of Chief Justices, the Conference of State Court Administrators, and other associations of judicial leaders.
Consequently, NCSC is able to return expertise to the courts in a variety of forms — from Web resources to hands-on assistance. State assessments pay for the distribution of information from knowledge analysts and online sources, available free of charge to state trial and appellate courts and their administrative offices.
To take advantage of tailored benefits, judges and court administrators can register for educational courses or contract with NCSC researchers and consultants for evaluation, assessment, and implementation of court improvement tools and methods.
From clearinghouse to full-service solution provider
The National Center for State Courts is an independent, nonprofit court improvement organization founded at the urging of Chief Justice of the Supreme Court Warren E. Burger. He envisioned NCSC as a clearinghouse for research information and comparative data to support improvement in judicial administration in state courts.
Over twenty years ago, the Institute for Court Management merged with NCSC, adding an educational curriculum especially designed for court managers. In the early 1990s, an international division was formed to offer a similar array of research, consulting, education, and information services to strengthen the rules of law in countries around the world.
All of NCSC's services — research, information services, education, consulting — are focused on helping courts plan, make decisions, and implement improvements that save time and money, while ensuring judicial administration that supports fair and impartial decision-making.