Administrative Coordinator - Biomedical Engineering | Carnegie Mellon University - Military Veterans

The Carnegie Mellon Biomedical Engineering department seeks to transform healthcare worldwide through interdisciplinary engineering innovation and to train future leaders and innovators in the field. We are searching for an Administrative Coordinator to join the Biomedical Engineering department at CMU. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. This role will be responsible for providing administrative, coordination, operational, and financial assistance for the department, and other such tasks as assigned to you. Core responsibilities include: Drafting correspondence, promotional materials, articles, reports, etc. concerning program/project area for supervisor's signature and/or approval Producing and assembling regular reports and summaries. Frequently required to respond directly to inquiries and requests regarding these reports. Preparing agendas, assembling data, setting up and coordinating arrangements for meetings, conferences, workshops, etc. Providing general office management: setting up and maintaining complex filing systems, initiating and processing purchase orders for office equipment and supplies, paying bills, reconciling expenses for faculty and staff, etc. Providing clerical/secretarial support for the program/project area. Coordinating various clerical aspects of programs or projects, i.e., data collection, mass mailings of reports or newsletters, circulating journal submissions, project deadlines, commencement, lecture series, travel arrangements. Providing in-depth information to faculty, staff, students, outside associates and the public concerning programs and projects. Serving as initial contact and liaison, providing information/coordination via phone or in person for funding agencies or other outside associations. Provides general information regarding research and non-research contracts.9. Provides general information regarding undergraduate and graduate programs such as, advisors, admissions process, faculty contacts, required courses, etc.10. Serving as liaison with various campus departments including physical plant to insure building maintenance, work orders completion, etc. or Property Management to tag, track, etc. department equipment. Booking travel for faculty, staff, and students. Other duties as assigned. Flexibility, excellence, and passion are vital qualities within Carnegie Mellon. Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work. You should demonstrate: Excellent organizational and planning skills with strong attention to detail Excellent interpersonal skills and the ability to interact in a professional manner with a wide variety of people Ability to work independently and be an integral member of a team. Ability to multitask and deliver work according to fixed deadlines Ability to manage recurring responsibilities with a high degree of independence and solving problems with a professional attitude Ability to use software tools to maintain accurate and detailed records Sensitivity to maintaining and safeguarding confidentiality regarding student and department information Qualifications: HS diploma or GED required (associate's degree preferred) 1-3 years of administrative support experience Requirements: Successful background check Please be sure that both a resume and cover letter are included in your position-specific materials for this position. Joining the CMU team opens the door to an array of exceptional benefits available to eligible employees. Those employees who are benefits eligible have the opportunity to experience the full spectrum of advantages from comprehensive medical, prescription, dental, and vision insurance to an enticing retirement savings program offering a generous employer contribution. You can also unlock your potential with tuition benefits and take well-deserved breaks with ample paid time off and observed holidays . Finally, rest easy knowing you are covered by life and accidental death and disability insurance. Other perks include a free Pittsburgh Regional Transit bus pass, our Family Concierge Team to help navigate childcare needs, fitness center access , and so much more! For a comprehensive overview of the benefits that may be awaiting you, explore our Benefits page . At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond just credentials, we consider the role and responsibilities, your invaluable work experience, and the knowledge gained through education and training. We acknowledge and appreciate your unique skills and the diverse perspective you bring. Your journey with us is about more than just a job; it's about finding the perfect fit for your professional growth and personal aspirations. Are you interested in an exciting opportunity with an exceptional organization?! Apply today! Location Pittsburgh, PA Job Function Administrative Support and Coordination Position Type Staff - Regular Full Time/Part time Full time Pay Basis Hourly More Information: Please visit " Why Carnegie Mellon " to learn more about becoming part of an institution inspiring innovations that change the world. Click here to view a listing of employee benefits Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran . Statement of Assurance