Accounts Receivable Supervisor (FINANCIAL SVC SUPV 1) | University of California Davis - Military Veterans

Accounts Receivable Supervisor (FINANCIAL SVC SUPV 1) Job Summary Under the general direction of the CAHFS Business Officer, serves as CAHFS Billing Manger responsible for managing centralized Accounts Receivable (A/R) functions for CAHFS four branch locations (>12,000 invoices with up to $9M in A/R per year), including direct responsibility for invoicing, payment processing and resolving billing inquiries. Serves as a technical lead and subject matter expert in assigned areas; responsible for review and approval of financial documents for accuracy and appropriateness; ensures accountability and compliance with University and CAHFS policy and procedures; oversees client case reporting functions; and serves as CAHFS records custodian responsible for departmental management of legal inquiries. This position supervises three staff members. Initial placement will be between $67,700-$90,900/annually, commensurate with educational background and relevant working experience. Apply By Date July 16, 2024 at 11:59pm Qualifications Minimum Qualifications For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position. Bachelor's degree in finance, accounting, business administration or a related field, or an equivalent combination of education and experience Experience managing accounts receivable processes (including invoicing, preparing statements, reconciling client accounts, and collections), complying with terms and conditions found in contracts, and attention to detail and ability to detect and resolve billing and accounts receivable issues within a complicated billing system. Knowledge and experience to effectively use automated financial accounting and information systems (i.e. Aggie Enterprise, Kuali, LIMS, etc.) for transactions, and data analysis/reporting tools such as Microsoft Excel/Tableau to produce financial reports. Leadership and supervisory skills to effectively recruit, train, and motivate staff and monitor performance to meet business objectives. Interpersonal, communication and customer service skills (in person, writing, and telephone) to effectively communicate and work closely with a diverse group of individuals including faculty, staff, clients, other UC units and government/outside agencies, to research, secure, and provide information, and resolve problems such as billing disputes. Intermediate knowledge and understanding of establishing and maintaining internal control practices, and skills to read and interpret UC and CAHFS financial policies to ensure unit compliance, prevent fraud, and safeguard UC resources. Analytical and problem-solving skills to identify problems and implement solutions to research, collect, analyze, and interpret data from a wide variety of sources and to present information in a clear and concise manner. Preferred Qualifications Experience working with university systems including the UCD accounting system, and the CAHFS billing and LIMS systems. Experience mapping existing processes and implementing process changes to deliver efficiencies or quality improvement. Knowledge of rules and regulations pertaining to various funding sources including state, federal, University, and private, and generally accepted accounting principles (GAAP/GASB). Knowledge of client case reporting functions and experience working in a hospital or laboratory setting. Key Responsibilities 50% - ACCOUNTS RECEIVABLE MANAGEMENT/CASE REPORTING 25% - PERSONNEL MANAGEMENT & SUPERVISION 25% - DOCUMENTATION, INTERNAL CONTROLS, LEGAL INQUIRY RESPONSE & SPECIAL PROJECTS Department Overview Want to be part of an early warning system that helps to protect the health of California's livestock and poultry? We are looking for a Financial Services Supervisor to work alongside our world leading faculty and technicians, helping to safeguard the public health with rapid and reliable diagnoses for animal diseases including those affecting humans. As part of the California Animal Health and Food Safety Laboratory System within the top-ranked UC Davis School of Veterinary Medicine, our career employees are provided the following benefits: PERSONAL LEAVE Vacation - Eligible to earn up to (3) three weeks per year Sick Leave - Eligible to earn up to 8 hours per month (no maximum) Holiday Pay - 14 paid holidays per year (Full-Time Position) COMPENSATION Competitive pay plus retirement INSURANCE High quality and low-cost medical plans to choose from to fit your family's needs. UC pays for Dental and Vision insurance for you and your family. Supplemental insurance offered including: Additional Life, Disability, Short/Long Term Disability and Legal Coverage. Position Information Salary or Pay Range: $67,700/yr. - $120,500/yr. (Dept budgeted range: $67,700/yr. - $90,900/yr. Commensurate with experience.) Salary Frequency: Monthly Salary Grade: 21 UC Job Title: FINANCIAL SVC SUPV 1 Number of Positions: 1 Appointment Type: Career Percentage of Time: 100% Shift Hours: Monday-Friday, 8am-5pm Location: Davis, CA Union Representation: No Benefits Eligible: Yes Hybrid/Remote/On-Site: Hybrid Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page . If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html High quality and low-cost medical plans to choose from to fit your family's needs For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement Access to free professional development courses and learning opportunities for personal and professional growth WorkLife and Wellness programs and resources On-site Employee Assistance Program including access to free mental health services Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff Physical Demands Mental Demands - Confidentiality - Constantly, Constant Interruptions - Frequently Physical Demands - Attendance - Constantly, Squatting, Stooping, Bending - Regularly; Sit/work at a computer/workstation for extended periods of time. Lifting Requirements - Up to 25 Pounds (Light) - Occasionally; Stoop, bend and lift supplies and equipment weighing up to 25 lbs. Visual Acuity Requirements - Color Visual Acuity - Constantly; Ability to distinguish between colors. Noise Conditions - Ability to Adjust Focus - Frequently Physical Demands (Elements Exposed to) - Blood - Occasionally, Chemicals - Occasionally, Hazards - Occasionally, Toxins - Occasionally Equipment Used to Perform the Duties - Computer and Peripheral Equipment - Constantly Work Environment THIS IS NOT AN H1B/J1 OPPORTUNITY. Candidate must be legally permitted to work in the United States and not subject to revocation. This is not a research position. The position is located in a diagnostic laboratory where quality control and assurance as well as meticulous working habits are essential. Per the terms and agreements of the department's contracts and grants, the position requires signing of a Confidentiality Agreement or Non-Disclosure Agreement regarding testing and client information. Valid CA Driver License This position is subject to UCD's vaccination program (Influenza, SARS-CoV-2, is/might subject to prophylactic vaccination for rabies), and Medical/Health Surveillance Program/Procedures/Review in accordance with Federal and State Laws and Regulations and University Policy. Work Schedule: Monday - Friday; 8:00am - 5:00pm (Hybrid schedule with up to two remote days per week may be considered; Work schedule might be slightly different during the training period) Work flexible schedule/overtime as needed to complete projects and meet deadlines. Mandatory weekend and holiday rotation. Restricted/Limited vacation during peak workload periods (i.e. Outbreaks, Fiscal Close, Audits Periods, etc.) Occasional travel to CAHFS branch laboratories, conferences, etc. The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271 Special Requirements This is a critical position, as defined by UC policy and local procedures, and as such employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s). Diversity, Equity, Inclusion and Belonging At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community , our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20 . For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination . Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdavis/EMPLOYEE/HRMS/c/HRSHRAM.HRSAPPSCHJOB.GBL?Page=HRSAPP_JBPST&Action=U&FOCUS=Applicant&SiteId=7&JobOpeningId=70650&PostingSeq=1 The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. Copyright 2024 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-a07f7334dd5f60418874643137c7a069