Logistics Coordinator- Clinical Engineering- Full Time - Military Veterans

NYU Langone Health

NYU Langone Hospital-Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. For more information, go to nyulangone.org, and interact with us on  LinkedIn, Glassdoor, Indeed, Facebook, Twitter, YouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Logistics Coordinator- Clinical Engineering- Full Time.

In this role, the successful candidate The Administrative Coordinator monitors departments contracts to ensure that the terms of agreements are consistent with charges, and monitors day to day activities to ensure accountability and checks and balances are consistent with the organizations goals. This position tracks all service contracts for FGPs, OEMs and third party vendors, monitors account credits and debits, responsible for reimbursement and record keeping. Manages administrative functions, coordinates
daily operations, and facilitates communication of any changes to policies and procedures.

Job Responsibilities:

* Serves as a liaison internally and externally with vendors and contractors to ensure the smooth transition of contract agreement and payments, to obtain information, answers questions, and resolves routinely moderate problems in accordance with departmental, and/or Medical Center policies and procedures.
* Works with CE director and CE managers to gather documentations from vendors and third party service agencies and assemble performance reports for the EOC, DOH etc and other regulatory agencies.
* Support day-to-day operation in the department, troubleshoot problems and with the appropriate Administrative rights be able to create/enter/modify manufacturers maintenance checklists in St. Croix; register new asset/new RTLS tags, and monitor charge-back for CE services.
* Maintains contact with CED staff and other NYUMC departments. Plans and coordinates interrelated activities effectively and efficiently according to schedule. Schedules appointments and conferences, confirms attendance, and supports new and existing on/offsite program operations. Attends meetings and participates on committees,as required; prepares minutes as required.
* For contract management, compiles and assembles basic information needed for the budget based on past practice or instructions. Position is expected to be CEs liaison for associated vendors for Robotic Surgical equipment, Dialysis machines, anesthesia machines, Sterilizers, Radiology devices, FGP equipment, third party service companies etc.
* Composes, prepares and edits reports, correspondence, etc. Proof-reads, edits, organizes, and formats materials as needed. Assist CE managers with Device Alerts/Recalls and with devices involved in Patient incidents
* Contacts the service/maintenance company for needed repairs and makes suggestions to the supervisor for Software/hardware enhancements. Routes complex correspondence to the supervisor and attaches related records or information to the correspondence, St. Croix and or Mobile-view.
* Reviews Monthly Billing Statement in St. Croix in order to ensure revenues and expenses are being accurately recorded. Contacts appropriate representatives in order to resolve discrepancies. Review invoices, expense reports, etc to ensure charges are in accordance with managers instructions or CE Directors approval. Makes recommendations for enhancement of financial record keeping systems.
* Process invoices to ensure that expected three-way match is consistently followed according to the organizations requirement. Updates internal databases with invoices information, vendors statement, and tracks People Soft to ensure that payment processed promptly.
* Makes recommendations and provides feedback for evaluation which is fair, accurate, and objective based on qualifications/performance. Offers continuing guidance and assistance to employees on work activities, procedures, and performance-related issues as appropriate. Ensures that the CE Director and Operations Manager are kept aware of the performance/productivity of each employee on an on-going basis, apprises of situations which may require disciplinary action.
* Prepare requisitions, check requests, research People Soft, E-Finance, receives invoices, and checks exceptions to dispute or approve invoices. Ability to manage special projects, payroll, and other functions as needed.
* Gathers information to assist in the preparation of weekly payroll for management and 1199 staff.

Performs other duties as assigned

Minimum Qualifications:
To qualify you must have a Bachelor's Degree or equivalent experience and an additional three to four years in contract management experience or five years of equivalent combination of education and/or experience. Management and problem solving skills are required; has the ability to initiate/review contracts and work independently. Must have exceptional oral and written communication skills and customer service.

Preferred Qualifications:
Experience working in a hospital environment Knowledge of Microsoft Office Software (Work, Excel, PowerPoint, Access, Outlook), St. Croix Medical Equipment database and Mobile view Asset Tracking System. Must have analytical and problem solving aptitude, can type 60-80 wpm, willingness to work as a team player and can manage Mulch-tasking.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital-Long Island is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Hospital-Long Island's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $64,382.25 - $107,303.74 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here