Police Records Clerk - Military Veterans

An employee in this job class is responsible for performing clerical work of moderate difficulty in the maintenance of police reports.  Work is performed under the direct supervision of a unit supervisor.  Work involves the use of a desktop computer, video display terminal or comparable office equipment in maintaining police files and re­trieving and dispensing police information.  Work is reviewed while in process, and upon completion, by a supervisor for accuracy and conformance with instructions and established procedures.

Duty Hours: 7:20 AM to 5:20 PM, Monday through Friday, possibly rotating holidays, with flexibility to meet Department needs.  (Shifts are 10 hours per day, 4 work days per week.) 

Position will remain open until filled.

Per the Department's Collective Bargaining Agreement, newly hired employees who do not possess corresponding experience will start at the base starting pay listed in this posting.

• Maintains police information files; sets up, sorts, files and retrieves documents as needed.


• Processes all inquiries for contract and County police officers.


• Enters towed vehicles, missing persons, stolen property, wanted persons and other information on teletype for all contract and County police officers.


• Reviews arrest records and police reports to determine if they are open or closed records, according to the state statute guidelines.


• Answers telephones; assists public in filling out forms; gives general information on how to obtain a background check, record checks, police reports and other related material.


• Enters and interrupts police information into computer system, video display terminal or comparable office equipment (REJIS, CARE, CAD, Tyler Cashiering, SLYS, CCW). 


• Receives fees for services; balances register using calculator and counts currency.


• Microfilms, retrieves microfilmed information and views microfilm as required; preps microfilm.


• Assists general public at counter.


• Opens, sorts and routes incoming mail and faxes from all government agencies.


• Retrieves information from reports and the court file in order to update dispositions into REJIS and send to Mules.


• Maintains and distributes all DWI reports to the proper authorities.


• Prints police reports and runs Triple I record checks for warrant applications.


• Completes all expungement petitions and judgements received from the court.


• Processes all subpoena request in compliance with all state laws.


• Updates sex offender’s information when sex offender unit is not available. 


• Issues CCW licenses and security licenses.


• Fingerprints public for employment.


• Processes fingerprint-based background checks via IdentoGO. 


• Performs related work as required.

Knowledge, Skills, and Abilities:

•  Graduation from high school or GED.

•  Knowledge of Department policies, state law and federal law relating to the release and updating of criminal arrest records, police reports and concealed carry permits.

•  Knowledge of various policies and procedures involving the operation and maintenance of a police record system.

•  Knowledge of warrant procedures and statutes governing release of confidential information.

•  Knowledge of business English, spelling and arithmetic.

•  Knowledge of modern office methods and procedures.

•  Skill in performing a variety of tasks at the same time and paying attention to detail.

•  Skill in operating a video display terminal, microfilm equipment and similar office equipment.

•  Skill in counting and balancing currency.               

•  Ability to follow oral and written instructions.

•  Ability to dispense information quickly and efficiently.

•  Ability to establish and maintain effective working relationships with co-workers and the general public.

•  Ability to communicate tactfully and courteously with the public.

•  Ability to type 35 words per minute with no more than five errors.

Training and Experience:

Graduation from high school supplemented by course work in typing and two (2) years of general clerical experience or any equivalent combination of training and experience.