Manager, Grants and Finance | University of Chicago (UC) - Military Veterans

Location: Chicago, IL Job Description: Works collaboratively with Principal Investigators, Research Directors, Research Staff, and DIL partners to develop spending plans for new projects, proposals, and other initiatives. Takes the steps needed, gathering information and ensuring grant compliance, to execute on the spending plan as outlined by the PI, Research Managers, or Research staff. Supports the Research Portfolio manager with proposal development by understanding sponsor formatting guidelines, preparing supporting documents, and collecting proposal elements. Ensures compliance with grant rules and regulations, both University and Sponsor. Provides guidance to research teams on how to meet project goals within compliance constraints. Prepares interim sponsored project financial reports and closeout reports. Works with University Research Administration to prepare budget summaries as required for sponsored project reports. Leads coordination on grant audit requests. Portfolio of responsibility may include federal grants. Meets with Research Managers, Research Directors and/or PIs to review account portfolios. Reviews and facilitates approving transactions within the Universitys financial and procurement systems, assuring compliance with approved budgets and obtaining additional stakeholder input as needed. Examines financial reports for consistency, accuracy, and compliance. At the direction of the research staff and PIs, resolves errors and works collaboratively to prevent repeat occurrences. With the Director of Finance, develops and maintains tools for tracking key financial data. Maintains project specific budgets, prepares forecasts with research teams, and assists in tracking expenses to budget with research managers across the organization. Every month, reviews payroll allocations with the research teams and the Director of Finance, and conducts data entry to execute the teams spending plan. Coordinates with the Director of Finance on salary allocations according to the needs of the assigned project portfolio. Prepares financial reports. Shares knowledge, expertise, and best practices with other finance and grant management staff members. May be assigned special projects or responsibilities as needed. Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing. Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits. Performs other related work as needed. Preferred Qualifications Education: Bachelors degree in business or a related field. Experience: Minimum 3 years of experience in operations, grant administration, finance, or other related field. Submitting grant proposals to a variety of sponsors. Budget planning and forecasting, ledgers, invoices, and fiscal reporting. Background in a higher education or non-profit environment. Managing post-award activities, especially projects that are funded by multiple sponsors. Cross-cultural communications and working at an international organization. Technical Skills or Knowledge: Proficient with financial and accounting systems such as Workday or Oracle/Peoplesoft. Must be proficient with Microsoft Word and Excel, advanced Excel skills. Preferred Competencies Work effectively with a diverse workforce in a complex research environment. Exceptional oral and written communication skills. Comfortable with a consultative approach to interacting with employees. Exceptional organizational skills, with previous project management experience. Resourceful problem-solver and critical thinker. Proactive in leveraging opportunities and anticipating and averting problems. Handle all employment information and issues with absolute discretion - confidentiality is essential. Working Conditions T ravel extensively and flexibly as needed for respective responsibilities .    Application Documents Resume/CV (required) Cover Letter (required) References Contact Information (3)(required) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.