Assistant Director, Benefits– Office of Human Resources | Duquesne University - Military Veterans

Salary:                Commensurate with experience (Salary range of $65,000 - $70,000) Benefits:            Generous benefits include paid time off including holidays and vacation, retirement match, and tuition remission for employee and dependents.  Details at www.duq.edu/benefits. Location:                        Office of Human Resources Position Status:            Full-time                                              Hours:                             Varied Position Number:         241193/10-807                FLSA Status:                   Exempt POSITION SUMMARY: The Assistant Director, Benefits is responsible for managing and administering all aspects of the University’s leave of absence programs, including short and long-term disability, and Worker’s Compensation programs in accordance with University policies, and state and federal regulations.  Additional key responsibilities include overseeing the benefits administration process, ensuring accuracy and compliance with regulatory requirements, act as a subject matter expert on benefit-related matters, providing guidance and support to benefits team members, faculty and staff.  This role also supports and assists the Director of Benefits in the development and execution of benefits strategies and initiatives, benefits education trainings, retirement savings plan administration, and other benefit programs. Additional guidance is provided through department procedures, HR Strategic Plan, established deadlines, and plan documents.  Reports to Director, Benefits.  Supervises full-time support employees in absence of the Director, Benefits.  DUTIES AND RESPONSIBILITIES: Manages all aspects of employee leaves of absences in accordance with Federal, State law and University policy and practices. This position serves as the main point of contact for employees and managers regarding leave-related inquiries, providing guidance and support, and ensuring compliance with relevant laws and regulations and University policy. Partners with HR and the Office of Disability Services when appropriate. Maintains deep expertise and specialized knowledge of legal and statutory policies around leaves of absences. Develops, recommends, and implements new or modified benefit procedures and policies to ensure compliance with federal, state, and local laws and regulations. Maintains complete and accurate records of leave requests in accordance with specified legal requirements, best practices, and University policy and practices. Creates communication resources and tools, that are easy to access, to further engage and educate employees on leave of absence policies and associated benefits. Maintains confidentiality of sensitive information; ensures compliance with HIPAA. Performs audits as needed on leave account balance information in the HRIS in relation to internal tracking of leave time to ensure the integrity of the information. Prepares and presents various trainings on the FMLA in relation to the University’s leave policies, and practices in order to foster a well-informed workforce. Manages all aspects of the University’s long-term disability program. Tracks and monitors employee leaves of absences to ensure appropriate enrollment in LTD based on classification and eligibility status. Notifies employees of LTD program and reviews associated benefits and processes. Submits information to benefit provider; follows up as needed to ensure a smooth transition to the insured paid benefit; problem solves with insured and insurer as needed. Communicates with employee and supervisor on status of claims. Leads and manages the administration of the employee Tuition Benefit programs. Ensures student health insurance plan is compliant with plan directives established by the University. Provides guidance and supports internal stakeholders (Student Accounts, Student Health Center, Athletics, International Student Department) in the administration of the plan.  Maintains and builds partnership with TPA to ensure superior customer service is provided to students and their families. Troubleshoot and resolve issues with student claims, billing and other miscellaneous items. Leads benefit education activities, including communications, creating knowledge-based articles for employee inquiry ticketing system, training, creation of content for website. Will also participate in the completion of internal and external audits of all benefit plans to include the retirement savings plan, open enrollment activities, and participation in relevant University committees. Identifies areas for continuous improvement within internal operations and processes. Assists the Director, Benefits in driving employee engagement in benefits to include the University’s retirement savings plan, wellness activities, and all other benefit plans. Actively participates in various University committees; organizes and schedules meetings, prepares agendas and minutes. Completes other duties as assigned. REQUIREMENTS: Minimum qualifications: Bachelor’s degree in Human Resources, Business Administration, or closely related field of study from an accredited institution and 3-5 years of progressively responsible and related work experience. Professional experience in and knowledge of FMLA, Worker’s Compensation, Short-Term Disability and Long-Term Disability benefits and wellness programs with the ability to stay updated on industry changes, government requirements, and/or new government programs. Preferred qualifications: Master’s degree in Human Resources, Business Administration, or closely related field of study from an accredited institution is preferred. PHR, SPHR, SHRM-CP, SHRM-SCP, CEBS certification is preferred. Prior experience in higher education HR is preferred. Knowledge of Human Resources and Payroll systems desired, or any equivalent combination of experience and training which provides the knowledge, skills and abilities required to perform the essential job functions. This includes, but is not limited to, the following: Exceptional interpersonal, organizational, and time management skills with ability to perform job responsibilities with a high-level of integrity. Ability to work independently on complex and confidential issues related to the day-to-day operations of a department. Strong verbal, written and computer skills, including knowledge of the entire MS Office Suite. Proficiency in the use of MS Excel for the development of spreadsheets and management of reports using graphs and charts is required. High-level attention to detail and accuracy with ability to maintain complex records and files. Ability to establish and maintain effective working relationships with executives, administrators, faculty, staff, and students, as well as numerous consultants, brokers, insurance carriers, and sales people from all related businesses. Ability to read, analyze, and interpret manuals and instructions. Ability to clearly explain benefit options, plan documents, premiums, and procedures in a cooperative, patient, and professional manner to a variety of individuals via telephone, email, individual, and group meetings. Ability and willingness to report to work on time, take initiative, prioritize multiple projects, and adjust workload in an environment with frequent interruptions and changing or competing deadlines. Demonstrate ability to perform work of increasing difficulty and complexity as experience is gained. Considerable knowledge of the policies, regulations, procedures, and services of the Benefits Office. Ability to identify possible abuses of leave policies and make management recommendations. Sensitivity to the need of each individual to be treated with dignity and respect as it relates to diversity in general and the Mission of the University specifically. Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission.  Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others). Ability to establish and maintain effective working relationships with the University Community. Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University.  The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community. APPLICATION INSTRUCTIONS: Applicants are asked to submit a cover letter, resume, and contact information for three professional references. Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/). We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission. Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit.  Duquesne University is Catholic in mission and ecumenical in spirit.  Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.