Administrative Assistant, Senior - Military Veterans
at ABS
Responsible for providing confidential administrative and clerical support to management. The incumbent is also responsible for providing general administrative assistance to the entire department staff. Uses independent judgement in carrying out responsibilities and takes initiative to handle routine and semi-routine matters. Composes routine reports and correspondence on behalf of the Executive.
What You Will Do:
- Search, collect, process, analyze, and present data to management.
- Maintain databases and develop/improve existing frameworks.
- Performs non-routine tasks with little supervision.
- Sets up and maintains files in a timely and organized manner.
- Serves in an administrative capacity on department project teams, as necessary.
- Review budget expenditures with Management, updating and tracking capital equipment computer budgets and track purchases made against budgets.
- Handles processing of vendor invoices in a timely manner.
- Ensures office supply inventory for the department is maintained.
- Keeps abreast of PC business applications by maintaining contact with other administrative assistants and members of Information Management Services.
- Occasionally, makes travel arrangements (including complex international travel) as necessary.
- Occasionally makes important social arrangements for entertaining clients and other outside business guests.
- Performs other tasks or participate in special projects as assigned.
Education and Experience
- Bachelor's Degree or equivalent.
- Requires a minimum of 5 years previous administrative office experience or a combination of education and experience.
- Experience with data-visualization tools such as PowerBI, Tableau, and SharePoint
- Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
- Obtain a working knowledge of the ABS Health, Safety, Quality and Environmental Management Systems
- Advanced level skills in office automation software (some of which may include spreadsheets, word processing, presentation, mail/calendar/scheduler programs).
- Aptitude to learn additional programs as required.
- Ability to create databases and develop existing frameworks
- Advance PPT user
- Advance Excel user with ability to clean, aggregate, pivot, manipulate and graph data
- Excellent oral and written communication skills, and arithmetic skills.
- Ability to present work to technical and non-technical teams for approval
- Solid planning, priority setting, and project-management skills
- Ability to handle routine and non-routine business matters in the absence of or on behalf of the Executive.
- Ability to simultaneously handle multiple assignments and prioritize workload accordingly.
- Demonstrated ability to interface with levels of personnel.
ABOUT US
We set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.
ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We're at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.
Equal Opportunity
ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.
Notice
ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.
Other
This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs
Singapore
Since its founding in 1862, ABS has been committed to setting standards for safety and excellence as one of the world’s leading ship classification organizations. We search for and establish the best solutions for the industries we serve, and are at the forefront of marine and offshore innovation. In a constantly evolving industry, ABS works alongside its partners tackling the most pressing technical, operational and regulatory challenges so the marine and offshore industries can operate safely, securely and responsibly. The surveyors, engineers, researches and regulatory specialists who form the ABS team work in more than 200 offices in 70 countries around the world. With a passion for making the world a safer place, while also delivering practical and innovative solutions, ABS stands ready to assist and advance the marine and offshore industries.