Bilingual Spanish Executive Assistant's Needed - NonProfi - Military Veterans

AppleOne is proud to present:
Well known non-profit organization is looking to hire (5) Bilingual Spanish Executive Assistant's to support C Level Executives within the organization.

Working hours: 8am-5pm

**ABLE TO WORK EVENINGS UP TO 8PM/9PM AS NEEDED OCCASSIONALLY FOR BOARD MEETINGS/SPECIAL PROJECTS**

KEYS TO HIRE:
-Flexible to commute to Montebello or San Fernando location, occasionally
-Read, write, and speak in Spanish & English
-Taking board meeting minutes in Spanish (board meetings will be held once a month)
-Extensive calendar management -Proficiency in Microsoft Word, Outlook and Excel
-Reliable transportation, current valid driver's license, good driving record, and evidence of insurability

JOB DUTIES:
-Assist the Executive Director in the timely management of all written, telephone, e-mail, and voicemail communication with a variety of constituents
-Compose letters and statements that are representative of plans, and policies, tracking responses and following up when necessary
-Responsible for heavy calendar management, requiring interaction with both internal and external constituents, including staff, volunteers, other social service providers, donors, government officials, and members of the Board of Directors
-Monitor Executive Director’s electronic and "snail" mail and prioritize for his review and follow-up on them when directed
-Keeping Executives on track on a day to day basis
-Assist Executive Director with development of materials for presentations
-Organize and attend all meetings of the Board of Directors and the Executive Staff, take notes, and assist with presentation of materials
-Oversee development of Board packets for a variety of Board meetings
-Establish and maintain productive appropriately professional relationships with internal and external constituents with whom the Executive Director has contact
-Coordinate and arrange meetings (internal as well as external), prepare agendas, make seminar, travel and lodging reservations, and record and transcribe minutes of meetings
-Maintain file of all grants and grant applications, programmatic contracts, etc.
-Make telephone contact with outside parties as requested by supervisor
-Performs customer service functions by answering employee requests and questions -Other related projects assigned

QUALIFICATIONS:
-Bachelor's degree in Business, Human Resources and/or a related field preferred
-Minimum three years in an administrative role; verifiable work experience may be substituted for college level education
-Excellent organization skills for self and others
-Must have the ability to organize and manage multiple priorities and projects
-Exceptional organizational skills
-Great interpersonal skills; pleasant and professional telephone manners and voice
-Ability to handle and maintain confidential issues
-Must be detail-oriented and possess excellent problem-solving skills
-Must be able to work independently with minimal supervision
-Experience working with board members, committees, staff, and volunteers; ability to interact comfortably with diverse populations

For immediate consideration submit resume to Azuri Ross and call the AppleOne Downtown Los Angeles Bunker Hill office and ask for Azuri Ross

#2258

AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Experienced (Non-Manager)