Financial Analyst - Summer Session | Stanford University - Military Veterans

Summer Session is Stanford University's fourth academic quarter, offering more than 150 courses from 35 departments to over 2,500 graduate, undergraduate, and advanced high school students. Along with serving the needs of Stanford matriculated students, Summer Session makes it possible for visiting students to take advantage of the same courses, culture, and resources available at Stanford University. The mission of the Stanford Summer Session office is to offer a transformative educational experience to all students, both in the classroom and through an array of enrichment programs, community-building activities, academic support services, and more. Summer Session is seeking a Financial Analyst to join the central finance team under the Dean of Continuing Studies & Summer Session. Reporting to the Finance Manager for Continuing Studies & Summer Session, the Financial Analyst performs a wide range of financial functions for Summer Session . The position supports t he annual operating budget process, financial account management and reconciliation, purchasing strategy and compliance, financial reporting, as well as the full range of day-to-day financial activities for the program. The Financial Analyst is a critical role in this dynamic and fast-paced program, bringing expertise in financial strategy as well as a keen sense of operational implementation. This is an ideal job for an individual with outstanding communication and analytical skills who thrives within a collaborative environment. ** Please note that the Summer Session office is located at the Stanford Redwood City Campus . This position is eligible for consideration of a flexible hybrid work arrangement, subject to operational need. Your responsibilities include: With oversight from the Financial Analyst 2, develop and maintain systems for soliciting, reviewing and tracking budgets for 35+ Stanford departments offering courses with Summer Session. Reconcile Summer Session monthly expenditure and fund statements for a $12M operating budget and resolve and/or escalate issues as necessary . Serve as a key resource for Summer Session PTA Managers (functional leads with budgetary oversight) in the development of annual budgets as well as ongoing monitoring of financial accounts throughout the fiscal year. Provide regular and ad hoc reporting and analysis to be used by the finance team in the development of Summer Session's annual operating budget. Serve a critical role in Summer Session's tuition calculation process which is used to calculate Summer Session's approximately $20M in annual tuition revenue. Drawing on data from multiple sources/systems, this process requires high-level Excel proficiency. Serve as a key member of the finance team providing reports in support of year-end analysis and forecasting including the course tuition and expense report. Use the monthly reconciliation process as well as ad hoc reporting to identify and resolve a wide range of fiscal and/or process-based issues which may occur with Summer Session's accounts. Advise colleagues on topics related to operationalizing financial policy and creating effective processes in support of purchasing for Summer Session. Collaborate on the development and delivery of annual finance training to approximately 12 residential staff making purchases in support of residential/student life program operations. Serve as a financial subject matter expert for summer residential staff including staff verifying PCard (University credit card) transactions. Serve as an approver of the department's high volume (several hundreds) of purchasing card and travel card transactions. Ensure staff involved in period-end/year-end financial transactions comply with internal and university deadlines. Serve as the first line resource for Summer Session staff with budgetary responsibility on questions of policy, budget tracking, etc. which may include running ad hoc reports, investigating discrepancies, providing guidance on purchasing, supplier/vendor management, AP payments, etc. Serve as a resource to academic departments for a wide range of questions related to instructional budgeting/expenses. Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. To be successful in the position, you will bring: Bachelor's degree and two years of relevant experience or combination of education and relevant experience. Advanced proficiency in business applications, such as Microsoft Office suite, especially Excel. Demonstrated knowledge of financial systems, internet, and computer literacy. Understanding and ability to apply basic accounting skills and concepts. Strong communication skills, including ability to prepare materials and effectively communicate information to internal and external audiences. Basic project management skills and ability to contribute to a multifunctional team. Strong analytical, conceptual, and organizational skills and ability to manage and manipulate large data sets. Demonstrated success in performing meticulous, high quality and compliant work. Ability to plan and organize work independently, manage competing priorities, and utilize available resources to complete quality work within time constraints and under minimal supervision. A curious and growth-based mindset accompanied by a high level of self-motivation and initiative. Working Conditions: Routine extended working hours during peak cycles; occasional travel to school/unit sites across university. Physical Requirements: Frequently sit, perform desk-based computer tasks. Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds. The expected pay range for this position is $64,000 to $94,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. Why Stanford is for You Imagine a world with limitless connections and access to knowledge. C onsider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! How to Apply We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter and resume along with your online application. *Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions. Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work in the U.S. and live in the U.S. Additional Information Schedule: Full-time Job Code: 4451 Employee Status: Regular Grade: G Requisition ID: 97513