Grant Specialist I - Neurosurgery | Washington University in St. Louis - Military Veterans
at Herc - Missouri
Scheduled Hours 40 Position Summary Pre-award activities with moderate supervision and may assist with post award activities with supervision/oversight. Job Description Primary Duties & Responsibilities Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepares and reviews all agency forms for submission. Enters grant budgeting documents on line. May coordinate the submission and post award activities for clinical trial studies; prepare forms and materials for the Center for Clinical Studies, work with PI to prepare budget, obtain pricing quotes from other Departments, confirm CPT code for billing MD time, determine standard of care measures versus those strictly for research, prepare and submit invoices according to final executed contract, track receipt of checks from sponsor and ensure they are deposited in correct fund. Assists PI with obtaining potential grant applications/ instructions. Works closely with grants office to ensure that all funds are set up in a timely manner; prepares any necessary project advances, no-cost extensions and ensure that funds are carried forward as appropriate. Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS. Troubleshoots errors of moderate complexity in grant profile setups. Tracks and maintains online database of grants submitted, awarded, rejected, etc. Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc. Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award. Coordinates transfer of PI grant files into Wash U and to new institutions or new departments. May be responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency. Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, human/animal protocol approvals and other support). Creates, addresses and processes correspondence of low to moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase and budget reallocation requests). Obtains signatures and forwards grant financial status reports to Principal Investigator and senior leadership. Updates grants lists monthly or when new fund numbers are received. Organizes and maintains electronic and hard copy grant files. Attends training sessions/seminars related to position. Assists senior leadership with special projects as requested. May assist with monitoring grant accounts and processing budget adjustments. May assist in preparing monthly financial reports on all research accounts or sourcing adjustment reconciliation. May approve purchasing documents and provide guidance to purchasing staff on appropriate expenditures according to specific grant policies. Other duties as assigned. Preferred Qualifications Knowledge of Financial systems, HR systems, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, Research Management System (RMS), SUBS, agency guidelines, etc. Experience in grants administration. Microsoft Office including Word and Excel, PC. Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems. Effective analytic skills. Effective verbal, written and interpersonal communication skills. Required Qualifications Equivalent of Bachelors degree with three years of experience in accounting or related field or seven years of combined education and related experience. Grade G09-H Salary Range $22.25 - $34.45 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Accommodation If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits. EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two Quick Apply? options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the Quick Apply? page by clicking Next? at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields.