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Executive Assistant - Finance | Cedars-Sinai Medical Center - Military Veterans

at HERC - Southern California

Are you passionate about providing outstanding administrative support to Executives? If your answer is yes, then this is a fantastic opportunity for you, and we want to hear from you! We embrace a culture of passion and dedication at Cedars Sinai, and it’s part of the reason we’ve been named one of the top ten hospitals in America’s Best Hospitals by U.S. News & World Report. Now we invite you to join us! From working with a team of outstanding healthcare professionals to using state-of-the-art facilities, you’ll have everything you need to do something incredible—for yourself, and for others. Why work here? Beyond outstanding benefits and competitive salaries, we take pride in hiring the best and most hardworking employees. Our talented members reflect the culturally and ethnically diverse community we serve. They are proof of our commitment to creating an inclusive environment that fuels innovation and the gold standard of patient care we strive for. We have an exciting and challenging opportunity for an Executive Assistant who will support our mission of providing world-class healthcare. The Executive Assistant (EA) will be responsible for performing a wide range of complex and confidential administrative duties supporting the Vice President of Finance. As an integral part of the support system within the leadership team, the EA will be the primary point of contact and responsible for establishing procedures and/or systems to ensure the orderly and timely flow of business throughout the office. Highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment with short deadlines. Will demonstrate initiative, resourcefulness, and problem-solving skills in applying their knowledge, skills, and abilities to the responsibilities, functions and underlying management structure. Great tact and diplomacy are required to maintain the confidentiality and integrity of the office. Primary duties and responsibilities include: Answers calls, schedule appointments, meetings and makes travel arrangements for Senior VP Facilitate virtual and in-person meetings with department ensuring that required informational materials and equipment are provided Takes and transcribes minutes of meetings; ensures spelling, punctuation and grammar are correct Handles office filing system and database records for office; Research, gathers, edits, compiles, and organizes information from other departments, outside agencies, etc. in response to requests for special reports Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports Coordinates projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverable Reviews various financial, business, and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator Compose routine business correspondences with minimal edits Act as the Staff Development Advisory Network (SDAN), including employee file maintenance, and Kronos editor within the department Requirements: Education : High School Diploma/GED required. Bachelor's Degree preferred Experience : 4 years of progressive professional office administration experience Working Title: Executive Assistant - Finance Department: SVP Finance Business Entity: Corporate Services Job Category: Administrative Job Specialty: Administrative Position Type: Full-time Shift Length: 8 hour shift Shift Type: Day

Los Angeles, CA

HERC - Southern California

Southern California HERC, established in 2003, is a non-profit organization composed of a diverse group of colleges and universities, and research, medical, and cultural institutions. Our institutions are committed to diversity, equity, and inclusion in the recruitment process and providing a work environment sensitive to work/life balance. We also understand that employment decisions often involve two careers and offer state of the art dual career resources and solutions. SoCal HERC includes members from the Central Coast, Los Angeles, Orange County, Inland Empire, and San Diego.

HERC is a gateway to more jobs in higher education and related fields than any other website. HERC provides job seekers with comprehensive and transparent access to job opportunities, daily job alerts, career advice news and webinars, dual career support, and regional multicultural resources to help with relocating to a new community.

SoCal HERC Member Institutions:

Antioch University, Azusa Pacific, University Cal Tech

CSU Fullerton, CSU Northridge,  CSU San Bernardino 

Cedars-Sinai Medical Center, Chapman University, Citrus College

Concordia University Irvine, Grossmont-Cuyamaca CCD, Kaiser Permanente School of Medicine 

Loyola Marymount University, MiraCosta Community College, Mount St. Mary’s University

North Orange County CCD, Occidental College,  Pacific Oaks College & Childrens School 

Point Loma Nazarene University, San Diego State University, Soka University of America

The Claremont Colleges, The Salk Institute for Biological Sciences, UC Path Center

UC Irvine, UCLA, UC Riverside

UCSD, University of Redlands, University of San Diego

University of Southern California, Vanguard University, Whittier College

While there are certainly wonderful opportunities to teach and conduct research at HERC campuses, of the 42,000 jobs on, over 24,000 (or 57%) are non-teaching positions. You will find jobs in healthcare, administration, software, information technology, finance, technical and trades, social work, student affairs, and much, much more.

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