SOURCING AND PROCESS SOLUTIONS PROGRAM MANAGER | University of California Office of the President - Military Veterans

SOURCING AND PROCESS SOLUTIONS PROGRAM MANAGER Location: OaklandFull Time Job ID: 41891 Job Posting For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP UC OFFICE OF THE PRESIDENT At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good. The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President DEPARTMENT OVERVIEW The vision of UC Procurement Services is to be regarded as a high performing strategic partner essential to the financial health of the University. Our team of procurement professionals across the University of California work every day to expand opportunities for teaching, research and public service by delivering savings and efficient procurement services across the University of California. POSITION SUMMARY The Sourcing and Process Solutions Program Manager applies their expertise and experience in strategic sourcing, ecommerce, procurement, supplier relationship management and process optimization to further UC Procurement's mission to expand opportunities for teaching, research and public service across the University of California. Working in a diverse and dynamic environment, the Sourcing and Process Solutions Program Manager analyzes complex data, business situations and processes, and perspective to identify issues and recommend and develop solutions, efficiencies and strategic partnerships. UC's Sourcing and Process Solutions Program Manager works to deliver innovations to our sourcing process, business operations and tail spend management supporting UC campuses. The Sourcing and Process Solutions Program Manager plays the critical role in advancing the 5 Strategic Pillars of UC's Strategic Sourcing Centers of Excellence: 1. Drive UC Benefit in the form of cost reduction and value creation; 2. Leads tail spend Program that establish UC as a global leader in public procurement; 3. Communicating and Connecting with stakeholders across UC campuses, medical centers and locations to improve client experience 4. Influencing and Fostering Innovation to constantly improve the value we deliver; and 5. Growing and Developing our people to provide rewarding, mission driven career opportunities. The position requires travel up to 25% and can be based on the nearest UC campus to residence. Responsibilities 50% Develops and maintains collaborative working relationships with stakeholders in: UC procurement services, UC legal, procurement colleagues at UC locations and Suppliers. Establish and lead excellent teams to gather requirements and collect input/feedback as needed during the project. Project teams typically include 15-30 stakeholders throughout California with expertise in procurement, Technology, Consortiums and UC processes. Working within a virtual team environment, use state of the art electronic systems to perform spend analytics, conduct on-line bidding events and contract creation. The sourcing initiative process includes RFI/RFQ/RFP development process, including data collection and analysis, market research, proposal/quote evaluation, negotiation (may require involvement of supervisor or Executive Director of Strategic Sourcing), execution and support of a portfolio with diverse commodities. Ensure strategic sourcing agreements have favorable pricing, terms, conditions, rebates, etc. Coordinate the review of proposed contracts with respect to financial terms, usage restrictions and procedures, intellectual property rights, prevailing wage, services terms, University liability, sustainability goals, and conformance with University policies and applicable legal guidelines. 25% Working independently as a Commodity Center of Excellence (COE) team member under the direction of the Program Director, LAMP and Sourcing Operations implement strategic sourcing process improvements, savings opportunities and strategies that meet the needs of the University, leverage annual tail spend category spend in the range of $300-$600 million with transactions ranging from $100,000 to $2,000,000 tp produce best-in-class process solutions and supplier relationships. Analyze available spend data, campus processes, stakeholder input, and external resources to identify new opportunities to drive UC Benefit by improving cost, increasing efficiencies or creating additional value and to develop and maintain process strategies to meet University business needs and new opportunities. Develop and maintain process specific knowledge including presenting on leading practices and trends. Assist in the auditing, monitoring, operations and strategy for Lead Agency Marketing Program (LAMP) 15% Present, communicate and promote UC agreements and LAMP program to optimize utilization, understanding and reduce costs to both internal and external UC clients. Work with campus clients to understand and resolve problems with agreements or supplier performance. Manage the administration of system-wide strategic sourcing contracts from award through termination to ensure compliance. Identify challenges for facilities and construction stakeholders and investigate continuous improvement opportunities. Identify internal and external risks that may impact the portfolio of agreements. Utilizing experience in public procurement and building ownership, alongside UC client outreach, provide input into the development and execution of appropriate mitigation strategies to minimize risks. Manage information to support effective reporting. 10% Contribute to and often present department-wide initiatives to continuously improve, grow and develop strategic sourcing capabilities. Pursue the development of new personal skills and capabilities. Required Qualifications 5+ years of experience in strategic sourcing, supply chain management, eCommerce and business process optimization or related experience such as Global 1000 enterprise sales or product management. 5+ years demonstrated high level of category expertise including leading negotiations. Experience in building and maintaining credibility as an expert within a facilities and construction lens. Demonstrated experience working in a collaborative team environment. Demonstrated ability to lead through influence of independent stakeholder teams through complex initiatives and multi-party negotiations. Ability to influence alignment on business objectives, promote best practices and exchange of information among technical and business collaborators. Demonstrated knowledge of and experience using various proven negotiation methods, and the ability to critically analyze a negotiation. Experience with cost modeling and related financial analyses. Demonstrated knowledge in the development of opportunity assessments, category profiles, and strategic sourcing plans. Preferred Qualifications Demonstrated strong written and verbal communication skills, including the effective presentation of strategies and progress to clients, stakeholders and leadership. Advanced listening and communication skills in both 1 on 1 settings and large forums. Strong leadership presence and demeanor. Demonstrated ability to facilitate focused and effective meetings both in-person and virtual. Very strong customer service and interpersonal skills and the ability to coordinate work with others, both internally and externally, to accomplish tasks. Very strong customer service and interpersonal skills and the ability to coordinate work with others, both internally and externally, to accomplish tasks. Demonstrated experience in use of Microsoft suite of productivity applications with a minimum of 3 years experience with preparing spreadsheets for analytical Demonstrated ability to analyze problems, identify and consider potential solutions, and make timely recommendations. Works with others to effectively address issues when they occur. Excellent organization skills, including meeting facilitation and decision making. Demonstrated understanding of and ability to comply with a complex array of University policies and state and federal laws that govern procurement and construction contracting. Knowledge of the specific category field in higher education or other highly decentralized organizations, including suppliers, distribution models, products, and equipment. Knowledge of business and delivery models including research cores, centralized warehousing, and storehouses. Education Bachelor's degree Business, Architecture, Construction Management, Engineering, Computer Science and/or equivalent degree, experience, or training. A minimum of five years of relevant experience required. Masters Degree in relevant field. License/Certifications Certified Professional in Supply Chain Management or other industry recognized professional certification. SALARY AND BENEFITS Salary: $127,000 - $147,000 commensurate with experience Career Tracks Title: Strat Sourcing Prfl 4, MSP Grade 25 Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging ADDITIONAL INFORMATION HOW TO APPLY Please be prepared to attach a cover letter and resume with your application. APPLICATION REVIEW DATE The first review date for this job is September 22, 2022. The position will be open until filled. CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy EEO STATEMENT The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu . To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRSHRAM.HRSAPPSCHJOB.GBL?Page=HRSAPP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=41891&PostingSeq=1 jeid-5990f46914f3604b9a778e45c414282c Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency