Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Skill/ability 1: Proven excellent computer skills including Windows and Microsoft products, Word, Excel, and Outlook. Internet navigation skills and research skills. Ability to learn new software and evolving technology. Required Skill/ability 2: Excellent proofreading, editing, and writing skills for drafting material. Ability to communicate orally and in writing in a clear, pleasant, grammatically correct, and professional manner. Required Skill/ability 3: Superior interpersonal skills and welcoming manner. Ability to represent the school professionally at events. Must be able to flex schedule to provide coverage (evenings and weekends) and must be able to meet overtime requirements. Required Skill/ability 4: Excellent organizational skills, attention to detail and accuracy with demonstrated ability to concentrate and perform with constant and varied interruptions, ability to prioritize to meet deadlines and conflicting demands in an organized manner. Required Skill/ability 5: Ability to regularly solve problems, take initiative, and anticipate actions needed. Ability to properly use independent judgment. Ability to function effectively as part of a team. Preferred Education: Bachelor's degree. Demonstrated experience in the hospitality/tourism field or equivalent. Experience with EMS Room Reservation System. Web maintenance skills. Proven experience with Campus Groups and/or working with Graduate Students. Work Week: Standard (M-F equal number of hours per day) Posting Position Title: Senior Administrative Assistant University Job Title: Event Coordinator Preferred Education, Experience and Skills: Bachelor's degree. Demonstrated experience in the hospitality/tourism field or equivalent. Experience with EMS Room Reservation System. Web maintenance skills. Proven experience with Campus Groups and/or working with Graduate Students. Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree

Event Coordinator | Yale University - Military Veterans

at HERC - Metro New York & Southern Connecticut

New Haven, CT