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Finance Manager | Columbia University - Military Veterans

at HERC - Metro New York & Southern Connecticut

Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard Work Schedule: Building: Salary Range: $63,000 - $70,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary Reporting to the Sr. Director of Budget Planning and Finance, the Finance Manager will be a key player in the day-to-day functioning of all aspects of budget and finance operations, maintenance and planning. They will foster exceptional collaboration among Journalism departments to ensure smooth fiscal operations and act as the go-to resource in the School of Journalism for oversight on overall budget tracking and reconciliation processing. The Finance Manager will manage the processing of receivables, payables, purchasing, internal transfers, and other related financial transactions; on a regular and on an ad-hoc basis, ensuring that procedures and business policies are disseminated, understood, and followed according to established business practices. Responsibilities Payables and Receivables: Manages accounts payables and the processing of accurate and timely financial and business transactions in the University system(s). Interprets the University's and School's policies for faculty, staff and students, concerning reimbursement of business travel expenses, payment to outside vendors and cash management This includes preparing written policy statements for distribution to all school employees, and providing individual guidance for specific transactions. Provide reports, quarter and yearly, which tracks departmental spending. Manages and resolves items returned for correction by central administrative and financial offices. Follows-up with AP and Purchasing on all pending items; and is proactive in seeking information or resolution by contacting staff, faculty or vendors. Oversees accounts receivables, including recommending administrative fee charges, billing, and ensuring collection of receivables. Researches and reconciles discrepancies and disagreements between outside vendors, faculty, staff and students regarding the status of their accounts. This includes interpreting vendor financial statements and university-produced payment reports, and resolving collection problems to facilitate the constructive working relationships between the vendors and the School. Prepares weekly transaction statements and distributes to departments detailing invoices that have been paid, have been approved, or are in the process of being reviewed. Serve as the primary liaison with University's officers of accounts payable, purchasing, and procurement offices. Consults with these offices to clarify the University's requirements for the School's faculty, staff, and students. Budget and Financial System Reconciliation: Participates in quarterly and year-end close activities including but not limited to, tracking IDI???s, journal entries, general ledger entry (accruals), managing purchase order open commitments, and addressing accounts in overdraft. Provides budget analysis and reports to all budget holders within the school. Ensures all reconciliations are completed monthly, quarterly and annually. Develops and communicates monthly, quarterly, annual and multi-year budget analyses and reports. May produce and conduct presentations on budgetary and financial matters. Other related duties: Works with Journalism???s Development department to track and document all endowments received throughout the fiscal year, ensuring that the school is following the terms of these new projects. Provide an annual report to the dean, and senior officers summarizing all new endowments. Informs, trains, and oversees program managers about financial policies and procedures, and works to expand the use of fiscal data to inform programmatic and operational decisions. Hires, trains, and oversees the work of finance student workers and casual employees. Safeguards checks, prepares, and processes vouchers for deposit. Drops-off or picks-up items of urgency for the department. Prepares department memorandum and policy statements. Manages document retention process. Participates in School and University-wide initiatives to improve financial accountability at all levels of fiscal responsibility. Performs other related duties and works on special projects, as needed. Minimum Qualifications Bachelor???s degree and/or its equivalent required. Accounting or financemajor preferred. Minimum of 2-4 years??? related experience, preferably in non-profit and higher education environment. Other Skills: Demonstrates proficiency in data compilation, manipulation and analysis, generating financial information on non-financial end-users, addressing internal customer needs and data warehousing and reporting. The ideal candidate is detail-oriented, enjoys working with numbers and people, and has a professional and enthusiastic approach in a client-oriented environment, proficiency with Microsoft Office suite and knowledge of higher education financial information systems; and excellent writing and oral communication skills. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

New York, NY

HERC - Metro New York & Southern Connecticut

The Higher Education Recruitment Consortium (HERC) is a national nonprofit network of higher education and affiliated employers, committed to institutional collaboration, creating diverse workplaces, and assisting dual career couples. Searching for a job in higher ed? Our job board hosts over 30,000 faculty and staff jobs at workplaces that value diversity, equity, and inclusion. Set up your job seeker account today at: http://www.hercjobs.org For our member institutions, we offer recruitment and retention resources, vibrant regional networks, and a new online community of practice, HERConnect. All of our resources can help you advance inclusive excellence at your institution.

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