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Finance Manager 2 - Department of Medicine - Military Veterans

at HERC- Upper MidWest

About the Job:
Responsibilities/duties:

40% Supervise Accounting and Finance Staff: Hire, supervise, train and assign workload for 14 accounting and finance staff (5 direct reports) for the Department of Medicine. Conduct performance evaluations, discipline and terminate staff as needed, ensure employees follow policies and procedures, and maintain a healthy and safe working environment. Meet regularly with staff to provide leadership,
education, and guidance. Build and maintain a cohesive team of accountants. Provide effective feedback with continuous improvement as the ultimate goal and attained through training, coaching, and serving as a positive role model for staff.

20% Issue Resolution: Work with department staff and/or representatives from collegiate and central units such as Controller's Office, Sponsored Projects Administration, and the Office of the General Council on complicated accounting issues. Define issues, develop solutions and lead the selection and implementation of the chosen solution. Develop policy or procedures to mitigate future risk. Navigate tactfully through roadblocks in order to meet objectives.

10% Financial Analysis: Provide comprehensive, global financial reports, projections, and budgets for projects, faculty, divisions, or departments at certain time intervals. Identify risks and opportunities with the area being analyzed. Supervise the production of financial reports, statements, and reconciliations,
including: analyzing general ledger transactions, preparing accruals/deferrals, and explaining budget variances. Manage budget processes, assist accounting staff in developing budget and budget data entry, verify accuracy and adherence to budget instructions. Balance budget and approve for submission to college. Coordinate year-end closing processes, determine appropriate journal entries and prepare
financial statements. Analyze department financial activity to identify issues that need further attention. Ad hoc reporting may also be required.

Position also prepares for audit as required, which includes the review of internal controls, preparation of schedules, compiling of work papers, preparation of financial statements, and responding to the auditor's questions.

10% Develop, Communicate, and Enforce Policies and Procedures: Provide consultation and training on accounting standards and procedures, internal controls, and government regulations to department and division managers and administrative staff. Educate others as to the allowability of expenses and best
practices. Improve current policies and processes.

10% Serve as Department Representative and Lead Process Design/Improvement: Represent the department on various committees to share expertise, aid in decision making and communicate information back to the department. Take the lead within the department on process design and improvement.

10% Support Staff as Needed: Backup staff when needed, including certified approving of documents, monitoring of faculty accounts, GME (graduate medical education), contract billing, ISO cost accounting, or other duties needed to manage the accounting function in the department/center including duties performed by accountants as needed due to openings and absences. Duties performed by accountants include providing financial support to Principal Investigator (PI) over the life of the grant (research) or contract. Partner with PI to develop subsequent budgets for multiple year awards. Monitor spending (including labor distribution), approve expenditures, forecast future spending, and analyze/determine
root cause and communicate potential deficits. Ensure effort certification is completed by PI within defined deadlines. Ensure grants are closed out properly, issues are resolved with SPA, and approve expenditures that meet the University accounting standards.

Required Qualifications:
â- Bachelor's (BA/BS) degree.
â- At least eight years of relevant experience.
â- Demonstrated experience managing and supervising people.
â- Strong oral, written, and interpersonal skills, and the ability to communicate effectively with
diverse audiences.
â- Experience with the post-award management of grants, research projects, and/or contracts.

Preferred Qualifications:
â- Master's degree in accounting, finance, or related field.
â- At least three years of experience supervising professional accounting and finance staff.
â- CPA license.
â- Current U of M Certified Approver.
â- Proficient working in EFS (Enterprise Financial System), HRMS (PeopleSoft Human Resources)
and UM Analytics.

â- Working knowledge of the University's finance policies, procedures, and processes.

Minneapolis, MN

Salary Range
$96,048 to $165,082

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